Job Posting 100501

Admission Representative
Queens University
Eastern Ontario
Kingston, Ontario
closed 15 days ago (Fri, 5 Apr)
full time - temporary / contract

Reporting to the Manager, Admission, the Admission Representative is responsible for operational and administrative support of the undergraduate admission process. The Admission Representative is accountable for evaluating a defined group of applications. Priorities and responsibilities of this individual will shift throughout the admission cycle between supporting front line admission tasks (email, phone, and live chat) and supporting administrative maintenance of applications. The Admission Representative should be knowledgeable about the general admission process and familiar with various curriculum, they are also required to have a high degree of attention to detail, the ability to prioritize tasks, and the ability to work both independently and as part of the team.

This position acts as the first point of contact for the department. This position coordinates the admissions process for each application cycle. This position provides administrative support for the department including scheduling, generating reports, ordering supplies, minute taking, and preparing agendas. This position also coordinates the logistics of events including scheduling sessions, catering and/or room bookings.

 

What you will do

  • Acts as the first point of contact for the department including handling inquiries.
  • Coordinates the admissions process for each application cycle and ensures updates are prepared and approved, and required documentation is collected.
  • Provides administrative support for the department including scheduling, generating reports, ordering supplies, minute taking, and preparing agendas.
  • Performs accounting and bookkeeping activities including accounts receivable.
  • Coordinates the logistics of events including scheduling sessions, catering and/or room bookings.
  • Attends virtual and in-person events including fairs, convocation, orientation, and/or recruitment or career events.
  • Updates and maintains database and filing systems, including confirming the accuracy of admissions information and student records.
  • Updates and maintains admission and recruitment sections of department website.
  • Updates, maintains, and seeks approval for changes to admission policies and procedures.

Required Education

  • Two-Year Community College Diploma.

Required Experience

  • More than 2 years and up to and including 3 years of experience.

Required Licenses and Certifications

  • Satisfactory Criminal Records Check required.
  • Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience.

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