Job Posting 100591

Bilingual National Junior Accounting Officer
Canadian Parks and Wilderness Society
Ottawa area
600-100 Gloucester St. Ottawa, ON
closes in 5 days (Mon, 22 Apr)
full time  •  $53,000-$58,000 year, according to experience

POSITION TYPE: Permanent, full-time.

LOCATION: Ottawa, Ontario. Hybrid work environment.  Reliable high-speed video-enabled internet access and reliable telephone service required. Dedicated quiet workspace required.  LANGUAGE: Bilingual imperative. Excellence in English and French required – written, oral, and comprehension.

SALARY RANGE: $53K-58K per annum, based on experience.

BENEFITS: 3 weeks of vacation, plus an office closure between Christmas and New Year, and up to 10 sick days per year. Comprehensive medical and dental benefits, matching RRSP program.              

POSTING DATE: April 3rd, 2024

START DATE: As soon as possible.

 

About the Organization

Canadian Parks and Wilderness (www.cpaws.org) is a national charitable organization with 13 chapters across Canada, almost 100 staff, and hundreds of volunteers who have helped to protect over half a million square kilometers of Canada’s public land and water, since 1963.

Our conservation vision is to protect at least half of Canada’s public land and water in a framework of reconciliation – for the benefit of both wildlife and humans.

CPAWS is based on the unceded and unsurrendered lands of the Anishinabe Algonquin Nation, and works in both unceded and treaty lands of First Nations, Métis and Inuit throughout the country known as Canada.

CPAWS is committed to operating in a way that upholds justice, equity, diversity and inclusion (JEDI). We are also working to ensure our office is an inclusive and safe place for people from diverse backgrounds.

 

About the Role

CPAWS National Office is hiring a National Junior Accounting Officer to join our finance team. Reporting to the National Director, Finance, the successful candidate will play a key role in managing financial records for our unincorporated chapters, handling accounts payable, accounts receivable, journal entries, and bank reconciliations. Your contributions will extend to the month-end and year-end closing processes, as well as assisting in the preparation of financial reports for both the National Office and chapters. This position works closely with all departments at the CPAWS National Office as well as the chapters.  

 

This role offers an excellent opportunity for early-career accountants to gain full-cycle accounting experience with one of Canada's leading environmental charities. If you possess bookkeeping experience, demonstrate strong organizational and detail-oriented skills, and are enthusiastic about collaborative work across departments, as well as passionate about nature conservation, we'd love to hear from you!

We value each employee’s creativity and innovation and offer a collegial work environment, professional development opportunities, and a generous benefits package.

 

Responsibilities

 

Unincorporated Chapters Bookkeeping and Financial reporting – 50%

  • Provide accounting and clerical support for unincorporated chapters to keep financial records updated in QuickBooks.
    • Collaborate with chapters to maintain financial records and supporting documents, and ensure completeness of the record in both electronic and hard copy format.
    • Manage, record, and monitor the accounts receivable for chapters and follow up with Chapter Executive Directors for the outstanding amount quarterly.
    • Verify and enter accounts payable as needed.
    • Reconcile monthly bank statements.
    • Create and maintain deferred revenues for new funds and communicate with chapters about the availability of these funds.
    • Reconcile and enter payroll data provided by the National Senior Accounting Officer for all unincorporated chapters.
    • Generate quarterly salary allocation sheets and make corresponding journal entries in QuickBooks.
    • Make journal entries to recognize revenue for expenses from deferred revenue.
    • Maintain schedule for capital asset and investment and make journal entries to record depreciation and investment income or loss.
  • Generate HST and GST reports for HST Public body rebates.
  • Assist the National Director, Finance in producing quarterly financial statements for chapters.
  • Generate management reports as needed, including but not limited to chapter project reports, deferred revenue expenditure reports, and detailed general ledger reports.
  • Participate in quarterly financial meetings with chapter executive directors.
  • Maintain and update the Chapter Bookkeeping Procedure Manual.

 

National Office Bookkeeping and Financial Reporting –40%

  • Prepare deposits and assist in bank reconciliation.
    • Prepare and process deposits from Raiser’s Edge batches entered by the development team, and deposit donation cheques via Remote Deposit Capture (RDC).
    • Conduct necessary bank runs for cash deposits, chapter deposits, or petty cash withdrawals.
    • Weekly update of bank statements with notes for the Development team.
    • Assist the National Senior Accounting Officer with bank reconciliation for the national office.
  • Prepare accounts receivable invoices and record payments for AR invoices for National Office in Financial Edge
  • Review Grant Fulfillment Contract Payables in Financial Edge
  • Verify, approve, and prepare payments in Financial Edge for different forms of payment.
    • Ensure the accuracy of coding, payment details, and completeness of supporting documents.
    • Ensure compliance with Internal control policy for proper authorization of payments.
    • Process Electronic Fund Transfers in banking platform and issue checks
    • Email monthly chapter disbursement and EFT details to all chapter executive directors, and respond to chapter inquiries.
  • Generate monthly project detailed reports for all departments.
  • Reconcile national office AR and AP with unincorporated chapters.
  • Reconcile monthly credit card statements for all the corporate credit cards.
  • Participate in annual audit, including planning, file preparation, and responding to auditor inquiries.

 

Team Support -10%

  • Assist in developing and executing the national finance team's annual work plan.
  • Engage in cross-training initiatives within the finance team and provide backup support for team members as needed.
  • Contribute to various team projects, including the implementation of new technology.
  • Participate in team efforts aimed at enhancing processes and procedures.

 

Accountability and Authority

 

The National Junior Accounting Officer will work from the CPAWS National Office in Ottawa, and report to the National Director, Finance.  They will work closely with the Operation Team, Development Team, and program and project leads.   Regular contact with CPAWS chapter staff across the country will be required. 

All staff are accountable through the staff structure to the National Executive Director for the planning and delivery of programs and services for which they are responsible. The National Executive Director is responsible for staff management and development, and the effectiveness of programs and services within the priorities and budgets approved by the Board.

The Human Resources Policy guides the National Executive Director in the day-to-day management of the organization. All CPAWS staff will ensure they have read, understand and adhere to the policy manual.

 

 

Qualifications & Expectations

 

Essential Assets

  • The successful candidate will be passionate about protecting nature in Canada and will have some knowledge of Canada’s commitment to reconciliation with First Nations, Inuit, and Métis peoples in Canada.
  • At least three years of bookkeeping experience or relevant studies in Accounting/Finance combined with related experience.
  • Strong technical skills in MS Office 365 (Excel, Word, and Teams) and proficiency in  accounting software (e.g. QuickBooks and/or Financial Edge)
  • An effective bilingual communicator both in writing and verbally, with strong interpersonal skills.
  • Exceptionally organized with excellent attention to detail and a high level of accuracy. Solid time-management and multi-tasking abilities.
  • An Inclusive, collegial, and collaborative work ethic with strong teamwork skills.
  • Ability and willingness to adapt to changing priorities and deadlines.

Nice to Have

  • Experience working or volunteering in the non-profit/ charitable sector.
  • Experience in project and fund accounting and reporting.
  • Post-secondary degree or diploma in Accounting, Finance, or a related field.

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on WorkInNonProfits.ca and good luck with your job search!