Position: Program and Logistics Coordinator
Purpose: The Program and Logistics Coordinator is responsible for the organization of AMSSA events designed to enhance service delivery for temporary residents and refugee claimants and promote BC community building. This position is responsible for the planning, coordination and logistics of events, working closely with the Provincial Integration Team.
Reports to: Provincial Integration Program Manager
Classification: Full-time Contract from September 1, 2024 until March 31, 2025 with possibility to renew based on funding
Hours & location: 35 hours per week - combination of working from home and from AMSSA's office located Metrotower II, Suite 2308, 4720 Kingsway, Burnaby, B.C. V5H 4N2
Salary: $32.60 / hour plus - eligible for benefits after three months
How to apply: Please send your cover letter and resume together in one document outlining relevant experience and qualifications to Sabrina Dumitra, Senior Director of Program at .
Include position title in email subject line. Include your first and last name and the job title of the posting in the title of your cover letter and resume document. Applications will be reviewed on an ongoing basis. The posting will remain open until filled and will close without notice. Only shortlisted applications will be contacted.

AMSSA OVERVIEW AND VALUES

AMSSA is a unique province-wide association that strengthens over 90 member agencies as well as hundreds of community stakeholder agencies who serve immigrants and newcomers, and build culturally inclusive communities, with the knowledge, resources and support they need to fulfill their mandates.
· We value EQUITY and strive to be the catalyst for change which disrupts systems promoting racial and social injustice.
· We value INCLUSIVENESS and work with our members and stakeholders to place voices that have been marginalized in positions of influence, creating space for all perspectives.
· We value INTEGRITY, striving to always work to the highest standards, encouraging innovation, risk taking and leadership; we are always open to new thoughts and maintain accountability in our work.
· We value DIVERSITY, recognizing our own individual biases and engaging members and stakeholders in meaningful ways that promotes inclusion of all voices and perspectives.
· We value MUTUAL RESPECT by respecting what everyone has to offer within their own context of life experiences, opening our hearts and minds to always listening and learning.
· We value COLLABORATION, engaging in equitable partnerships, mindfully exploring old and new ideas to advance the work of AMSSA and our members.
· We value SUSTAINABLE TRANSFORMATION, engaging in continuous individual and organizational reflection and collaboration to build capacity and integrate what we learn into our culture and infrastructure.
We are an employer committed to advancing opportunities for equity-seeking groups.

DUTIES

• Ensures all activities are aligned with AMSSA program goals, objectives and policies
• Administers all event coordination systems including production schedules, expense tracking, and contact lists
• Arranges and communicates with event presenters, ensuring they are prepared and supported, and have completed the necessary documentation
• Plans and coordinates AMSSA and event advisory committee meetings, including agenda development and meeting minutes
• Arranges services with vendors ensuring they meet event needs
• Develops event materials including but not limited to event packages, programs and signage
• Coordinates registration, accommodation and transportation for registrants, and acts as their primary contact
• Coordinates all on-site event set-up and logistics
• Acts as the main liaison with venue staff, AMSSA staff, event facilitators, audio visual team and event production team prior to and during events
• Coordinates event evaluation and assists in the development of event reports
• Works with the AMSSA team on related emerging projects as required

QUALIFICATIONS

• 2-3 years of experience working in supporting collaborative initiatives, project and/or event planning, preferably with experience in the settlement and integration sector
• Experience in participating on committees and in meetings, conferences, and events
• Understanding of theoretical approaches to immigration and migration including: multiculturalism, diversity, social inclusion and social sustainability
• Demonstrated ability to write, proofread and edit communication materials
• Strong time-management skills and the ability to prioritize, organize and coordinate multiple activities at once
• Excellent oral, written and interpersonal communication skills
• Familiarity with not-for-profit associations and/or government funded programming is an asset
• Strong critical thinking and problem-solving abilities
• Adaptive and responsive in a dynamic work environment and with shifting priorities
• Ability to work independently, while being a collaborative and communicative team member
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
• Proficient with a variety of software and applications: Office 365 including Outlook, Word, Excel, and PowerPoint; Constant Contact/Mailchimp and database management tools; Canva; Google Documents and Spreadsheets with an aptitude to learn new software and systems
• Knowledge of current technological online meeting platforms: Zoom meetings and webinars, MS Teams and of cloud-based electronic filing through Dropbox, Google Drive and One Drive