FINANCE COORDINATOR

Permanent Part-Time 0.8 FTE

Hybrid Remote Work Arrangement

Anticipated Position Start Date: October 1, 2024

POSITION DESCIPTION

Pilgrims Hospice Society (PHS) is a registered charity that provides supportive and compassionate family-centered care to enhance the quality and dignity of life for those diagnosed with a progressive, life-limiting illness as well as support to those who are grieving the death of a loved one, from any cause.

Reporting to the Manager, Finance, and working collaboratively with our Administration team, the Finance Coordinator is responsible for the day-to-day accounting support in accounts receivable, accounts payable, and the general ledger.   

This is a permanent part-time position, working up to 60 hours bi-weekly. The Finance Coordinator will work weekdays, with flexible start and end times between 8:30am to 4:30pm. The successful candidate may be eligible to work a hybrid remote work arrangement following successful completion of their probationary period and based on meeting operational requirements. The Finance Coordinator position qualifies for benefits which include: dental care, long-term disability insurance, employee assistance program, extended health, health care spending account, life insurance, RRSP match, and vision care. 

KEY RESPONSIBILITIES  

While ensuring accuracy and timely recording of financial transactions, the Finance Coordinator, will be required to:

• Assist in the preparation of financial documents, including preparing and managing accounts payable and receivables within Financial Edge and Raiser’s Edge.
• Prepare bank deposits, record cheques and EFT’s received ensuring back up is electronically attached and filed correctly.
• Process invoices, employee expenses and vendor EFT’s in addition to reconciling vendor accounts to ensure all invoices are paid in a timely manner, in accordance with payment terms.
• Prepare bank and credit card reconciliations for all accounts.
• Assist in supporting the administration and reporting requirements for AGLC funds. 
• Be the first point of contact for finance related questions from staff, vendors and donors. 
• Assist with controls/policies and new initiatives to ensure compliance within departments of the Organization.
• Ensure proper record keeping to support the yearly audit with the external auditors.
• Monitor budgets within the organization and track to actual spending within departments.  
• Undertake additional duties from time to time to provide backup coverage to the Administration team during absences and during peak workload periods.  

MINIMUM QUALIFICATIONS & SKILLS 

• Post-secondary education in Accounting (certificate/diploma), preferred. A combination of equivalent education and experience may be considered.
• Minimum of three (3) years’ experience in an Accounting or Accounts Payable role.  
• Advanced technical skills working with MS Office Word, Excel, Teams and accounting software including Financial Edge and Raiser’s Edge, required. 
• Not-For-Profit accounting experience including knowledge of Canadian GAAP and CRA requirements, preferred. 
• Knowledgeable in AGLC rules and regulations with respect to gaming considered an asset.
• General understanding of fundraising and grant proposals, preferred.
• Driven, takes initiative, and detail orientated.       
• Excellent communication and interpersonal skills with the ability to make appropriate and timely decisions within authority.
• Demonstrated level of maturity, professionalism, including ability to work as a team and in an independent manner.