TITLE: Coordinator, Grants

POSITION STATUS: Full-Time, Permanent Employment

REPORTS TO: Investment and Partnership Manager

SALARY RANGE: $55,350 - $70,062

POSTING DATE: Nov 25, 2024

CLOSING DATE: Dec 08, 2024

HIRING DATE: Dec 19, 2024

TARGET START DATE: Jan 16, 2025

ORGANIZATIONAL OVERVIEW 

Edmonton Heritage Council (EHC) is a not-for-profit culture organization that connects people to the stories of our city through our leadership, support, and programs. We do this by helping Edmontonians’ research, preserve, interpret, and advocate for their heritage.

POSITION SUMMARY

EHC is currently recruiting for a Grants Coordinator to maintain our vibrant Heritage Community Investment Program (HCIP). The Grants Coordinator oversees the day-to-day administration of HCIP. This role serves at the intersection of: EHC’s programs; Edmonton’s diverse communities and neighbourhoods; and our relationships with individual practitioners, volunteers, and organizations.

The Grants Coordinator supports EHC in carrying out our mission, and advancing our current strategic priorities, detailed in Connections & Exchanges: A 10 Year Plan to Transform Arts & Heritage in Edmonton:

•         Conditions are in place to remove barriers for all Edmontonians to participate in heritage experiences.

•         New and existing heritage organizational capacity enables innovation and builds resilience in the sector.

•         Heritage leaders are actively engaged in civic planning and implementation.

•         Dynamic exchanges of ideas and expertise occur between Edmonton’s heritage sector and the world.

•         Diverse platforms for collaboration exist within Edmonton that allow heritage communities to connect, create, and collaborate.

•         Edmonton’s neighborhoods come alive with meaningful and relevant opportunities for heritage participation and engagement.

•         Heritage practitioners (sector, organizations, individuals) are economically resilient.

•         Edmontonians have a sense of belonging and connectedness to the people, places, and stories of their city.

What YOU’RE Responsible for:

Community Relations:

•         Provide information and recommendations to support applications in development

•         Respond to inquiries

•         Work with the Community Engagement Coordinator to increase the reach of the grants program

•         Participate in the grants sector community of practice

•         Collaborate with Communications Coordinator on program public messaging

•         Write copy for public promotion of grant program

Program Development:

• Assess and implement areas for improvement as identified from frontline program delivery, participant feedback, and ongoing sector scanning
• Recommend and lead implementation of improvements
• Develop new streams and sub-streams as required to meet strategic objectives

Manage Peer Review Process:

• Recruitment, selection, and training of jurors and jury chairs
• Orientation of jury chairs
• Preparation, planning, and facilitation of jury meetings

Administrate Application Process:

• Respond to inquiries at all stages in the process, coaching applicants to improve their application
• Receive and process applications
• Monitor progress of successful grant projects
• Prepare and send grant notifications and Letters of Agreement to applicants

Reporting:

• Prepare reports to Board of Directors on jury recommendations
• Prepare report to City of Edmonton on Operational Grant recommendations

Records Management:

• Documenting full-cycle grant process
• Maintaining paper and electronic files
• Form development

What you bring:

•         Demonstrated experience and success working with communities in program support, community development, and/or outreach.

•         Familiarity with and understanding of issues facing marginalized communities and equity-seeking groups.

•         Experience developing cultural and heritage-based programs that support community-driven heritage work.

•         Knowledge and understanding of the City of Edmonton’s Indigenous Framework.

•         Experience and education in a relevant field preferred.

•         Strong communication skills, both written and oral.

•         Project Management experience with meticulous attention to detail, process, and documentation.

•         Excellent time management skills.

•         Ability to learn and adhere to established processes, as well as develop new processes as required.

•         Familiarity with Microsoft Office Applications (Windows and Mac OS).

•         Working experience with database systems preferred (i.e. CRM systems).

What we’d love for you to have:

• Familiarity with and appreciation for Edmonton’s heritage and community organizations.
• Strong interpersonal skills and ability to work collaboratively with internal and external stakeholders, including management of agreements.
• Familiarity with cultural, social and political themes connected to Edmonton’s history and heritage and beyond.

What abilities we expect you to have:

•         Plan and make decisions in a timely manner.

•         Work effectively within a team as well as independently.

•         Manage multiple priorities and deadlines.

•         Strong working knowledge of MS Office

•         Experience and ability working with program budgets.

•         Familiarity with Survey Monkey grant portal is an asset.

What we offer:

•         Hybrid work culture.

•         Paid Vacation: 3 weeks /year for the 1st year & 4 weeks/ year starting in the 2nd year.

•         Paid Wellness days: up to 12 days of wellness leave for illness, medical appointments, family emergencies, (job protected leaves – under the discretion of the ED)

•         Personal Days: 4 paid personal days

•         Additional paid days off during the months of June-August and December.

•         Extended health and dental benefits, and access to employee assistance program that are 100% paid by EHC.

•         End of year Wellness Bonus (Taxable Benefit)

•         Professional development funds.

•         Pension plan: after one (1) year of continuous employment, employees may enroll in EHC’s pension plan with matching contributions from the organization of up to 4% of the employee’s annual salary.

•         Office hours: Monday – Friday 9:00 a.m. to 4:30 p.m. The work week generally falls into this schedule with flexibility needed for occasional events or meetings on evenings or weekends.

Interested candidates, please email resume and cover letter as a single PDF attachment by 9:00 a.m. on or before 09 Dec 2024 to .

EHC is an equal opportunity employer. We encourage diversity and welcome applications from all qualified individuals.

We thank all applicants in advance, however, only candidates selected for an interview will be contacted. Please expect initial contact within one week of the closing date.