Job Posting 60379

Facilities Administration Coordinator
BC Housing
Vancouver & Lower Mainland, Coquitlam
closes in 16 days (Sat, 14 Mar)
full time  • 

FACILITIES ADMINISTRATION COORDINATOR

Job ID:  3296

SHORT-TERM (UNTIL MARCH 31, 2021)/FULL-TIME

Location:  COQUITLAM, BC

 

FACILITIES ADMINISTRATION COORDINATOR

 

POSITION SUMMARY

CANDIDATE PROFILE

 

The Facilities Administration Coordinator is responsible for overseeing work-order flows, cost allocation, business analytics and management of the information systems that track maintenance work performed for Directly Managed and Riverview properties and for Commercial Rental Units in the Lower Mainland. The position ensures that business processes align and that practices, procedures and information systems are coordinated. The Coordinator ensures maintenance costs are allocated to the appropriate budgets and provides supervision to a Documentation Clerk as well as oversees the operations of the front office.

 

The successful candidate will have the following:

EDUCATION & EXPERIENCE:

  • Substantial completion of a diploma in business or other relevant discipline.
  • Minimum four years progressive experience in office administration, operations, and/or business analytics and management of information systems, including experience supervising staff.
  • Completion of courses in accounting and/or business analytics is an asset.
  • Experience in property maintenance and building repair, work order creation, monitoring and reporting is an asset.
  • Experience in using office and accounting computer systems and software; experience in extracting, analysing and formatting data from JD Edwards is an asset.
  • Experience administering social housing programs is an asset.

Or an equivalent combination of education, training and experience acceptable to the employer.

 

 KNOWLEDGE, SKILLS AND ABILITIES:

  • In-depth practical knowledge of the rules, practices and processes associated with program/project, accounting, and contract administration.
  • Good understanding of IT systems and office/accounting applications; excellent computer skills, including a high level of technical proficiency with Microsoft Office products including Word, Excel, Powerpoint, Access, and Project; plus an interest and willingness to learn new applications and systems as required.
  • Good knowledge of facility repair and maintenance processes and scheduling.
  • Sound knowledge of accounting practices.
  • Excellent attention to detail; good analytical and problem-solving skills and ability to find and implement practical solutions to problems.
  • Excellent communication and interpersonal skills; ability to exercise tact, diplomacy and good judgment when dealing with a broad range of audiences.
  • Proficiency in the use of grammar, spelling and punctuation.
  • Ability to coordinate the administrative aspects of a site office, work independently (often while on own) and also function effectively in a team environment.
  • Ability to supervise with collaborative problem solving capabilities
  • Ability to organize and prioritize work to meet deadlines in a fast paced environment while responding to numerous diverse and shifting challenges without compromising the quality of the work.
  • Ability to work under pressure.

 

How to Apply:

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.

 

Please review the Job Description prior to applying

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As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.

 

Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

 

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

 

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We welcome applications from women, visible minorities, Indigenous Peoples, individuals with disabilities, persons of any sexual orientation or gender identity, and all people committed to meaningful work that makes a difference.  If you require accommodations at any point during the application and hiring process, please contact .

 

We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

 

Apply Now : www.bchousing.org/careers

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