Job Posting 60406

Administrative Assistant
WJS Canada - Family Social Services
Northern Alberta, High Level, Alberta
closes in 12 days (Mon, 3 Feb)
full time  •  $20.00+/Hour (depending on experience and education)

 

Administrative Assistant (full time) - High Level, Alberta

Job Number: J0120-0502

Job Type: Permanent, Full-Time

City: High Level, Alberta

Hours of Work Per Week: 40 hrs/wk

Scheduled Days & Hours Each Week: Monday to Friday 8:30am to 4:30pm

Closing Date: February 3, 2020

Hiring Manager: Andrew Achoba - Program Manager

Compensation: $20.00+/Hour (depending on experience and education)

The Program

At WJS Canada, our passion is to improve the lives of children, youth and families who are facing challenges. The High Level office is a busy administration hub supporting the WJS Family Services programs, staff and management in High Level and area.

The Position

The Administrative Assistant will assist Program Managers with preparing and maintaining client and employee files, scheduling and pre-evaluation documents, completing job posting request forms, conducting reference checks and credential verifications, petty cash and expense reports, as well as, coordinating the social services drive program and other administration items for the programs as needed.

In Your Role You Will

  • Prepare, code & submit for approval invoices, bills, expense claims, etc. according to established timelines.
    • Complete and submit payroll time sheets, leave requests and other personnel forms.
    • Create program reports, documentation and written communications.
    • Coordinate and schedule social services drives for families in within the local area, etc.
    • Maintain petty cash fund.
    • Represent WJS to clients and communities in a professional manner on the telephone and in-person reception.
    • Organize and securely store confidential client & employee personnel records & files (electronic and paper), incoming information/documents, etc.
    • Assist in the evaluation of program/service deliverables and contribute information and recommendations toward improvements.
    • Schedule appointments for various services.
    • Direct clients to appropriate agencies, contacts and/or service providers.
    • Maintain office supplies and equipment.
    • Adhere to program and provincial standards as well as WJS policies and procedures.
    • Liaise with funding agencies and other WJS offices.
    • Works with Program Manager to coordinate the drive program

*** Prior to confirmation of employment all applicants must provide a current (dated within 3 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess

  • Completion of 2 year Certificate/Diploma (Administration or Human Resources)
    • 1-2 years experience in an office environment
    • Demonstrated ability to type 60 wpm
    • Excellent Microsoft Office 365, Word, Excel skills
    • Good working knowledge of client and personnel file maintenance, data systems, payroll and invoicing
    • Good word processing and spreadsheet data entry skills capability
    • Subject to a clear Criminal Record check
    • Must have a reliable vehicle

What WJS Canada does

WJS Canada’s mission is ‘We serve individuals and families with high quality, personalized, and culturally responsive support’. The social supports we provide for families, emphasizes building relationships to enhance the family's strengths and achieve goals that address their needs for support in areas of struggle.

Our Employees Enjoy

  • Safe, supportive and caring team environment
    • Training programs to ensure professional development and career development
    • Flexible hours
    • Generous benefit packages (for full time employees) 

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