Job Posting 60420

Administrative/ Accounting Assistant
The Career Foundation
Toronto Metro area, Toronto
closes in 9 days (Fri, 31 Jan)
contract - full time  •  Salary and benefits

Position Type: Full-time Contract

Number of Positions: 1

Reporting to: Controller, Finance Department

Location: Toronto

Years of Experience: 1+


Responsibilities (include but are not limited to):


Accounts Payable

  • Receives and prepares all invoices for payment, ensuring that that Procurement Policy is always adhered to.
  • Reviews invoices for appropriate authorization and verifies that supporting documentation is provided.
  • Follows up with the supervisor and/or vendor regarding discrepancies.
  • Ensures that all invoices are correctly allocated to the appropriate program.
  • Posts supplier invoices into Sage following established procedures.
  • Ensures that vendors are paid in a timely fashion, conferring with Controller regarding cash flow.
  • Responds to vendor inquiries regarding status of invoice payment.
  • Reviews and reconciles monthly supplier statements to posted records. Contacts vendors to request outstanding invoices or to resolve discrepancies.
  • Reconciles Sage aged payables report to the general ledger. Resolves difference if out of balance.
  • Ensures that all invoices are posted to the correct accounting period.
  • Verifies accuracy of HST amounts and allocates to correct accounts for future remittance / reimbursement.  Tracks self-assessment where necessary.
  • Prepares and reconciles HST remittances, reconciling to the general ledger and ensuring compliance with Canada Revenue Agency (CRA) legislation and deadlines.
  • Keeps current with new developments in HST legislation.
  • Monitors and reconciles cash advances.
  • Manages and maintains corporate credit card program in collaboration with Controller.
  • Ensures that staff follow correct procedures for ordering supplies; places Finance supplies orders, ensuring that expenditures are within budget.
  • Provides documentation and answers questions as requested during the annual audit process by the external auditors.
  • Maintains complete and accurate files, accessible to other Finance Team staff for reference.
  • Provides office support and vacation relief, as necessary, for the Finance Team.
  • Performs other general accounting duties as required. 


Qualifications/ Skills Required:

  • Successful completion of post-secondary education – working towards a Chartered Professional Accountants (CPA) designation is an asset.
  • One years’ previous accounting experience, including account reconciliation and tracking and monitoring of expenses.
  • Proven knowledge of Sage accounting software, Windows, Microsoft Office.
  • Proficient in the development, design and use of advanced Excel spreadsheets.
  • Knowledge of Canadian GAAP, GST & Ontario Harmonized Sales Tax (HST) and Income Tax Act legislation.
  • Proven knowledge of Employment Standards Act (ESA), and Canada Revenue Agency (CRA).
  • Excellent detail orientation and analytical skills.
  • Excellent organizational skills with demonstrated ability to prioritize, multitask and meet deadlines.
  • Must have good verbal/written communication skills.
  • Must have outstanding customer service and interpersonal communication skills when dealing with Funders, partners, staff and other interested parties.

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