Fetal Alcohol Spectrum Disorder (FASD) Society for British Columbia (BC)
Request for Proposal for Child Care Centre
Business Case Feasibility Study
1.0 Procedures and Instructions
The Fetal Alcohol Spectrum Disorder (FASD) Society for British Columbia (BC) is a registered charitable organization and governing body of The Asante Centre. We are committed to supporting individuals of all ages with FASD and other complex disabilities, and their families, to reach their full potential. We do that through quality assessment and diagnostic services, speech-language and occupational therapy, specialized health services, client and family support, education, resource access and development, peer mentorship, and research. We specialize in brain-based differences influenced by a range of early trauma, prenatal stress, mental health, or genetics. We value respect, integrity, and collaboration in all our work.
The FASD Society for BC is requesting proposals for a business case feasibility study for the establishment of a new childcare facility to be located within the Lower Mainland, supporting a population of children as mandated by our mission.
This Request for Proposal (RFP) outlines the instructions for submitting proposals, and the procedures and criteria by which the Operator will be selected. If a Proponent requires any clarification, or discovers any inconsistency, discrepancy, ambiguity, error or omission in this RFP, the Proponent must immediately notify the individual/contact person as specified in Section 1.2 – Written Inquiries.
1.2 Written Inquiries
All written inquiries and proposals for submission must be directed to: Tracey Block, Interim Executive Director.
1.3 Key Dates
The following schedule of key dates is provided only as a guide and may not be strictly adhered to. The one exception is Section 1.3 a. – Proposal Due Date, which will only be changed by written addendum.
a. Proposal Due Date (closing date): May 29, 2020.
b. Evaluation and Clarification of Proposals; Proponents shortlisted if necessary: July 31, 2020.
1.4 Closing Date and Time
The Proposal, signed and dated, should be emailed to the Issuing Office (to Attention: Tracey Block) not later than 4:00 p.m. Pacific Standard Time (PST) on Friday, May 29, 2020 and marked “Request for Proposal for Child Care Centre – Business Case Feasibility Study”. Proposals received after the deadline date and time will not be considered.
This RFP states the instructions for submitting Proposals, and the procedures and criteria by which the feasibility of a future childcare centre established by the FASD Society for BC will be decided. This request for proposal, including all attached or referenced documents and subsequent addenda, are for the sole purpose of preparing a Proposal response.
1.6 Selection Process and Criteria
It is the intent of the Society to select the Proposal that best helps the Society make an informed decision on whether it will pursue the establishment of a childcare centre and, if so, what recommendations for design and implementation should be considered. The accepted Proponent should explore provincial childcare regulations, requirements to be licensed, and options for best overall programming for the chosen population of children and for the community in which the childcare centre is established. The Board may or may not conduct discussions, request further information or clarifications, either in succession or concurrently, with selected Proponent of the content of their Proposal(s) without becoming obligated to clarify or seek further information from any or all other Proponents.
1.7 Proposals will be evaluated based on the plan’s efficacy to address the following criteria:
a. Exploration of demand for a licensed childcare facility in the Lower Mainland that specializes in an inclusive setting for children who are neuro-diverse, including barriers that families commonly face.
b. Comparison of type(s) of childcare spaces and facilities internationally that support the target population.
c. Incorporation of considerations for a curriculum that embraces traditional Western practices alongside Indigenous wellness and learning processes for positive child development.
d. Reflection of need in multiple communities in the Lower Mainland, including demand for childcare spaces as well as Society needs (e.g., team recruitment/retention, operational feasibility).
e. Analysis of business case for a childcare centre, including community location, scale, and fee structures suited to the centre’s philosophy and mandate.
f. Specific analysis of business case to either build a purpose-driven building to host the childcare centre and other partnerships, versus leasing/renovating an existing space.
g. Recommendations for licensing, key partnerships, size/allocation of childcare spaces, and opportunities to consolidate the centre with existing programming.
1.8 The Request for Proposal should also include the following:
a. CVs for key personnel engaged in the RFP.
b. A letter of introduction on how the skills and experience of the person/team relate to the expectations of the RFP (maximum 2 pages).
c. A plan for how the project will be carried out according to the goals listed in section 1.7. Include key steps and timelines (approximately 6 pages, succinct language and formatting is expected).
d. A budget of overall compensation requested, including a breakdown of expected costs.
1.9 Final Selection
Final selection will be subject to approval by the FASD Society for BC’s Board of Directors. Should the Society not receive an adequate number of proposals satisfactory to the Board, the Board reserves the right to negotiate with any, one, or more of the Proponents, without becoming obligated to offer to negotiate with all Proponents for a Childcare Business Case Feasibility Study.
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