Job Posting 62540

Office and Building Coordinator
Burnaby Neigbhourhood House
Vancouver & Lower Mainland, Burnaby
closed 6 days ago (Fri, 29 May)
full time  •  20.74 to 22.66 per hour

The Burnaby Neighbourhood House is a volunteer driven community based social service agency that provides programs and services in response to identified community needs.  This coordinator position requires a positive, enthusiastic individual who will provide leadership in the front reception to create a welcoming and inclusive environment and will provide overall coordination of office and building logistics.

 

Duties and Responsibilities

  • Promote Neighbourhood House program philosophy by ensuring programs have the opportunities to interconnect and achieve client integration across program areas.
  • Oversee the front reception including phone, hospitality service, and resource and referral services and welcoming place.
  • Ensures and coordinates reception coverage for all the hours that the neighbourhood house is open.
  • Manages and supports office volunteers and work placement positions.
  • Receipting of cash and cheques
  • Oversees building security – staff orientation to alarm system; FOB assignments and elevator programming.
  • Oversees office/building purchasing
  • Oversees equipment booking and safe storage
  • Liaises with facilities coordinator/custodian and external contractors to arrange repairs and manages service agreements.
  • Oversees space use bookings managing rental agreements and payment systems with the administration team.
  • Provides IT support, in consultation with IT Provider, and ensures computer system is up to date
  • Maintains the Membership database and issuing membership card
  • Oversees communications with membership and staff throughout the organization.
  • Creates a seasonal program guide
  • Prepare board packages for monthly meetings, arranging snacks and room booking
  • Provide admin support to management staff where necessary
  • Incoming and outgoing mail
  • Attends Staff meetings and takes minutes

 

Qualifications

  • Degree or diploma in business administration or equivalent work/education experience
  • Excellent cross cultural communication and interpersonal skills.
  • Experience working with and providing support to volunteers.
  • Knowledge and awareness of issues surrounding diversity and multiculturalism. Second language (an asset)
  • Excellent computer IT knowledge and proficiency with excel, access, publishing and Miscoscoft programs.
  • Excellent organizational skills and multi-tasking skills
  • Ability to work in a busy and interruptive work environment.
  • Excellent problem solving skills and de-escalation skills.
  • Ability to work independently and as part of a team.
  • Experience working in a community based organization an asset.
  • First Aid certification
  • Sense of humor (an asset)

 

Hours of Work:

35 Hours per week – Monday to Friday with occasional evening shifts

Position starts:  June 8th 2020

Starting Pay Range:  $20.74/ hour  - $22.66 with benefits after 3 months. 

3% matching group RSP after one year

 

Accountability: This position reports to the South House Program Director

 

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