Job Posting 62563

Administration Coordinator
Fraser River Discovery Centre
Vancouver & Lower Mainland, 788 Quayside Drive, New Westminster, BC, V3M 6Z6
closes in 5 days (Mon, 1 Jun)
part time  •  $19.00-22.00/hour plus % in lieu of benefits

SUMMARY

Reporting to the Director of Operations, the Administration Coordinator is responsible for records management of the FRDC, visitor reception and day-to-day operation of the Fraser River Discovery Centre front desk. This includes responding to visitor inquiries, collecting admission fees and tracking statistics, gift shop operations, facility rentals, financial administration, FRDC membership support, coordinating building maintenance services, and helping maintain the safety and security of the FRDC facility, contents, and visitors. The Administration Coordinator also assists with special event development and delivery.

 

RESPONSIBILITIES

  • Administration
    • Employee/volunteer orientation and “onboarding”
    • Supervises all Administrative staff, volunteers and contractors
    • Correspondence – processes all incoming and outgoing mail
    • Accounts Payable and Receivables
    • Payroll
    • Tax Receipts
    • Facilitates technology support
    • Maintains administrative supplies and equipment
    • Maintains the records of the FRDC Society
  • Front Desk Reception/Gift Shop
    • Customer Service – telephone, online and in-person
    • Front Desk staff/volunteer training and scheduling
    • Gift Shop management; inventory purchasing, tracking and reporting
    • Point of sale transactions and record keeping
    • Coordinating and maintaining FRDC visitor statistics

  • Building Maintenance
    • Maintaining the City of New Westminster maintenance contacts and relationships, including requesting, scheduling, and assisting with maintenance contracts as required.
    • Coordinating cleaning services to ensure the clean and orderly appearance of the facility

  • Rental Coordination and Support
    • Promoting FRDC facility rentals in coordination with Director of Operations and Director of External Relations and Development, including:
      • Processing rental inquiries and facilitating rentals
      • Staff/volunteer training and scheduling for rentals

  • Events Support
    • Coordinating with staff and contractors to provide logistical support for FRDC special events such as RiverFest, Hall of Fame, and Fraser River Dialogues.

 

REQUIRED QUALIFICATIONS

  • Minimum 2-5 years office, volunteer and facilities management experience with not-for-profit organization or equivalent
  • Post-secondary degree, certificate or diploma in related discipline (e.g. Business, Marketing, Retail, etc.)
  • Ability to work effectively and efficiently independently, and collaborate as a strong team member
  • Demonstrated initiative and innovation, particularly to continuously improve internal processes
  • High level of customer service
  • Ability to manage time effectively, and multitask while under pressure to meet deadlines
  • Excellent quality of work and keen attention to detail
  • Experience with databases and proficient with computer-generated inventory systems
  • Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint and Publisher, and Outlook
  • Excellent interpersonal communications skills, both verbal and written
  • Proven supervisory skills

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on WorkInNonProfits.ca and good luck with your job search!