Job Posting 62584

Executive Assistant
National Nursing Assessment Service
WORK FROM HOME (Telecommute), Winnipeg, Manitoba
closed 5 days ago (Thu, 28 May)
full time - term / contract

The National Nursing Assessment Service (NNAS) is a young, innovative organization that was created through an unprecedented collaboration among Canada’s nurse regulators, working together to develop a common national assessment process for internationally educated nurses (IENs) seeking registration to practise in Canada.

Established in 2012, NNAS achieved a great deal during its start-up years. In addition to building the new organization from the ground up, NNAS partnered with countless organizations, working groups and individuals to develop, test and refine the service. This work culminated in the 2015 launch of a new, streamlined single entry process for IENs applying for licensure to practise in Canada.

 Based in Winnipeg, MB, the Executive Assistant will work closely with the Executive Director to continue the progress that has been achieved to date. This is a full-time, 12-month term role.

RESPONSIBILITIES

Administrative Support

  • Receives, organizes and distributes all org. mail
  • Prepare memos, letters and routine correspondence for the Executive Director
  • Make travel arrangements
  • Maintain files, contact lists, email groups, etc.
  • Schedule meetings and help organize the Executive Director’s schedule
  • Assist in formatting presentations
  • Update website, app and Facebook information as assigned
  • Support Finance as necessary
  • Prepare and review expense reports and invoices for processing
  • Compile data and prepare reports

Board & Committee Meeting Support

  • Prepare meeting materials, Board packages, agendas and minutes
  • In person and virtual support during Board and Committee meetings
  • Scheduling, notification and tracking RSVP’s of meetings
  • Arranging logistics for meetings, including AV, food, beverage and meeting room bookings
  • Organize the Annual General Meeting, including preparation of the Annual Report

QUALIFICATIONS & EXPERIENCE

  • 5 years of experience in an EA role
  • Must be able to work from a home office and have high speed internet
  • Strong technological skills, including comfort working in a “virtual” office environment
  • Familiar with Windows platform
  • Excellent computer skills, including proficiency in Word, Excel, PowerPoint, Outlook, Adobe Acrobat
  • Team player, flexible with the ability to multi-task and work under tight deadlines
  • Strong communication skills both verbal and written, including polished telephone manner
  • Excellent organizational skills and attention to detail
  • Strong meeting and event planning skills
  • Commitment to providing the highest quality of customer service both internally and externally
  • Able to work independently, with minimal direction
  • Able to handle confidential information with the highest level of discretion
  • Occasional travel may be required, within the city and out of province
  • Experience in a health-related regulatory context would be an asset
  • Experience with strategic planning, finance, governance would be an asset

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