Manager of Finance and Operations
Connections Community Services Society is a small non-profit that provides services to children, youth and families, including: childcare; intergenerational leadership; youth employment and support; and culturally-relevant Indigenous services. We have a staff of around 25 professionals, some of which are part-time.
Reporting to the Executive Director (ED), the Manager of Finance and Operations is a key member of Connection Community Services senior management team and is responsible for, finance and accounting, HR and IT administrative oversight, administration, and building needs. These functions provide essential support to refine and deliver the programs and services our agency delivers.
The successful candidate will be an inclusive leader who focuses on excellent communication and team engagement skills. You are a strong leader who feels comfortable leading through change. You are a Financial Professional with previous non-profit experience where you provided fiscal leadership, advice, and guidance. You have strong relationship management skills and emotional intelligence that help you understand and manage the dynamic between a Board of Directors and senior management. You possess impeccable ethics that guide you and you enjoy improving processes and systems. You will lead multiple key functions in the organization.
Create a high-performance culture by collaborating with management and employees to establish a positive work environment.
As a member of the senior leadership team, support all departments by effectively identifying and communicating opportunities and challenges.
Provide leadership to the Administrative staff by keeping them informed and engaged by providing ongoing performance feedback, training and guidance.
Be energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
Finance and Accounting
Provide strategic financial advice, insight, and analysis to the Executive Director, Senior Management Team and the Board of Directors and its committees. This includes monthly and annual financial statements and reports, including appropriate analysis and recommendations.
In consultation with program departments, oversee the development, monitoring and reporting of the annual operating budget for the organization.
Responsible for payroll and benefit administration including cost analysis and budgets.
Track the agencies finances using Sage, including investment funds, grants financial requirements, fee-for-service programs, etc.
Establish and maintain a system of financial procedures, methods, controls and records, ensuring full remittance and compliance with standard accounting practices and requirements.
Prepare year end draft statements and working papers for external auditors.
Work with the Finance Committee and ED to develop and continually improve financial tracking by providing timely and accurate information.
Review and monitor accounting control measures to ensure the highest level of integrity and control.
Human Resource Management
Onboarding of new employees to ensure all processes are completed and tracked.
Maintain Personnel Files and update as required.
Be familiar with union collective agreement (BCGEU) and ensure organization is following guidelines and rules.
Maintain comprehensive understanding of legislation and regulatory requirements including the following: Employment Standards, Occupational Health & Safety Act, WHMIS, Human Rights Code, WorksafeBC.
Information Technology Services
Works with the IT Consultant and ED to coordinate:
The vision and leadership for developing and implementing information technology initiatives.
The planning and implementation of enterprise information systems to support the business operations.
The short- and long-range planning, development and maintenance of integrated information systems, computer training, computer workstations and help desk support.
Strategic and operational oversight of all management information systems, as well as ensuring linkage and integration of systems, telecommunications, and related technology.
Privacy and Risk Management
Privacy Officer for the Organization
Responsible for the leadership, innovation, governance, and management necessary to identify, evaluate, mitigate, and monitor operational and strategic risk.
Maintain and update the Risk Management tools, practices, and policies to analyze and report risks, and to manage risks to the organization.
Responsible for Facility and Asset Management.
Represent the agency in all matters pertaining to property management, including liaison with landlord, banking institutions, ensuring proper security, safety, and cleanliness of premises.
Required Education, Skills and Experience:
Professional Accounting designation preferred, member in good standing.
Bachelor’s Degree in Business Administration, Commerce, or related degree.
Minimum 3 years experience in a senior management role or financial management experience.
Or equivalent education and experience.
Experience with working at a non-profit organization; must be familiar with non-profit finance and accounting regulations.
Exceptional written and oral communication skills combined with strong emotional intelligence to build and maintain strong relationships to effectively interface with management, Board members and staff.
Strong advocate of best practice corporate process and procedures in finance, HR and administration.
Strategic focus on agency results while managing organizational issues and competing priorities.
Proven track record of success facilitating progressive organizational change and development within a transforming organization.
Ability to attend Board meetings on regularly scheduled evenings and occasional weekends.
This position is 30-35 hours a week, working in the office during office hours (although remote work due to current situation may be needed). A 4-day work week could be accommodated for the right candidate. Salary is dependent upon experience, please specify your salary expectations in the final paragraph of your cover letter.
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