Job Posting 64536

Data Integrity Specialist
The Career Foundation
Toronto Metro area
closing today (Fri, 18 Sep)
full time - term / contract

Position Description: The Data Integrity Specialist reports to the Manager, Data Governance, and assists with collecting and tracking organizational data and metrics. The Data Integrity Specialist will be responsible for supporting accurate data collection from multiple channels, entering data into internal databases, and/or preparing reports that measure the progress of The Career Foundation’s various programs, services, and funder obligations.


Position Type: Full-time 1-year contract (possibility of renewal)

Location(s): Toronto
Experience: 3+ years

Number of Positions: 1

Reporting to: Manager, Data Governance, Quality Assurance and Administrative Services

Start Date: Immediately


Responsibilities (include but are not limited to):


CaMS and File Administration

  • Enter service plans for both employers and participants into CaMS with 100% accuracy
  • Assess CaMS reports, monitor progress of programs and cross reference statistics with internal trackers
  • Update client’s employment history, placement information and service activities in a timely manner
  • Serve as a CaMS expert and provide support to various staff as needed
  • Assist with assembling client and employer files according to The Career Foundation’s audit standards
  • Maintain physical and electronic copies of client files and employer files
  • Communicate with staff on any missing data, signatures, paperwork etc. needed for the files
  • Ensure that all follow-up information is included in each file as scheduled
  • Perform routine file audits, ensuring data entered in CaMS corresponds 100% with hard copy files
  • Upon closing each file in CaMS, complete file checklists to ensure all files are audit-ready
  • Keep track of client service plans and ensure that each file has all exit follow-ups completed
  • Support staff with entering client profiles in The Career Foundation’s database and SharePoint application
  • Close client files in CaMS, including data verification, binding of documents, and filing
  • Conduct exit follow-ups with clients at 3, 6, and 12 months; record status updates in CaMS and in physical files
  • Assist with allocating files to the 5 EO centres
  • Organize and maintain a physical and electronic filing system for the 5 EO centres at The Career Foundation
  • Generates dashboards using Microsoft Power BI, providing data visualization, and reporting to management
  • Opens and closes client files and checks for data accuracy prior to file closures in database system
  • Analyzes data and performs data cleaning on available datasets prior to report generation.


Reporting / Budget Tracking

  • Update and maintain participant registration and budget tracking systems
  • Report to manager on statistics, expenditures, and program targets for the 5 EO centres
  • Fulfil all employment service documentation requirement
  • Assist in collecting and organizing financial information for budget preparation as needed
  • Maintain accurate and up-to-date tracking of client supports budget
  • Assist in collecting and organizing financial information for budget preparation
  • Collect and process placement claims that are submitted to finance
  • Reconcile claims with budget allocations for each application/placement to ensure accuracy
  • Maintain up-to-date budget expenditures report in Microsoft Excel, ensuring timely entries into the system
  • Monitor budget commitments for each program based on monthly, quarterly and yearly targets
  • Verify and reconcile internal trackers with reports from the finance department
  • Review target achievements and budget of expenditures for programs and advise management of discrepancies and concerns.


Qualifications / Skills Required:

  • Must possess post-secondary education / certification in Office Administration, Accounting or Finance related field
  • Knowledge in operating CaMS / EOIS government database an asset
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, and database applications
  • Experience working with invoices, claims, large budgets, and various trackers
  • Familiarity with Employment Ontario funded programs and services an asset
  • Customer service oriented with ability to uphold the organization’s service standards and policies
  • Excellent verbal and written communication skills for giving and receiving information, participating in meetings, and writing reports
  • Strong aptitude in math an asset; must be detailed and accurate
  • Must be punctual, self-motivated/self-directed; professional and possess great interpersonal skills
  • Knowledge on online communication platforms, techniques, and tools (Zoom, MS Teams and SharePoint) with an aptitude and willingness to learn and work with new technologies
  • Excellent organizational skills, able to multi-task / take initiative when needed  
  • Flexible to assist team members as needed to help ensure program goals are met
  • Ability to maintain sensitive information, exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality
  • Capable of working under pressure with frequent interruptions; able to prioritize while working on numerous program demands
  • Equipped to work remotely with adequate internet capabilities and ability to work from various Career Foundation sites, as needed
  • Able to work independently and build strong working team relationships
  • Must be able and willing to travel between locations in the GTA on a regular basis
  • Bilingualism (English/ French) considered a strong asset
  • Must be able to work evenings and weekends.


About Us: The Career Foundation offers a wide range of career and job-related programs. Since its inception in 1988, The Career Foundation has steadily expanded its services.  Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. The Career Foundation receives funding from Employment Ontario, Service Canada, and private sector companies. For more information please visit our website at


The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.  We are a professional, result-driven organization that has been described by our employees as caring, compassionate, innovative, and team-oriented.


We also offer:

  • Competitive compensation
  • A comprehensive health benefits plan that includes massage therapy, naturopath services, and travel coverage
  • An Employee & Family Assistance Program
  • An RRSP matching plan
  • A wellness program

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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