Job Posting 64686

Indigenous Contract Administrator
BC Association of Aboriginal Friendship Centres
Vancouver Island & Coastal areas, Victoria
closing today (Fri, 18 Sep)
full time - term / contract  •  45,000-50,000

Full Time / 35 hrs. week / Based in Victoria BC

 

The BCAAFC is seeking an energetic, organized individual to provide contract and program coordination to our Programs & Services Team.  Working closely with the Member Services Manager and other members of the team, this Administrator would engage with local, provincial and national staff throughout the Friendship Centre Movement.  The Program Assistant will administer Friendship Centre core funding contracts and will support Friendship Centres in program reporting, financial reviews and advocacy when needed.  This is a position is ideal for an Indigenous candidate wanting the opportunity to learn and grow in a dynamic Provincial office.  This position is full-time through March 31st, 2022.
 
Key Duties and Responsibilities:

This position is a key member of our Member Services team providing contracts, advocacy, training, reporting, and connection to our BC Friendship Centres. 

 

You will be responsible for:

  • Administering a minimum of 4 contracts each with 10 to 15 Friendship Centres including:
    • Reviewing all required program reports and helping Centres to complete necessary reporting accurately and on time;
    • Reviewing all required financial reports and ensuring that Centres are accurately reporting on their revenues and expenditures as per contract requirements;
    • Maintaining up-to-date and accurate records of Friendship Centre program budgets, ensuring that expenses align with contract parameters and all funds are accounted for;
    • Filing all contract-related documentation including contracts, contract amendments, budgets, reports, audits, etc. in both our paper filing system and electronically;
    • Ensuring files, including financial records, are up-to-date at all times and organized effectively.
  • Communicating with Friendship Centre staff consistently to stay abreast of successes, challenges and needs.
  • Thinking creatively and problem solving to support Centres to achieve the highest possible standard of service delivery within the contract parameters.
  • Maintaining accurate, detailed records of all ongoing communication with Friendship Centres.
  • Putting together creative tools and resources to support Friendship Centres in meeting their contractual obligations and ease their reporting burden.
  • Maintaining good communication with the Program Manager and other members of the Programs & Services team.
  • Working with the finance team to ensure that Friendship Centres receive their program funding in a timely manner.
  • Providing customer service – over the phone, email and in person – with the Friendship Centres and our internal departments. Building and maintaining solid relationships with each Centre is key to effective administration of the contracts and is a central part of this role.

 

Knowledge and Abilities

  • Excellent organizational skills with the ability to maintain very strong attention to detail at all times.
  • Ability to juggle multiple projects, maintaining accuracy and attention to detail with each.
  • Excellent communications and interpersonal skills – both written and oral.
  • Excellent customer service skills and the ability to navigate and diffuse tense relational dynamics.
  • Strong problem solving and decision making skills and the ability to respond to urgent issues with a calm mindset.
  • Excellent time management and work ethic. Must have the ability to strategically prioritize tasks.
  • The ability to work well both under a supervisor and without supervision on assigned projects. Must have the ability to self-direct as well as communicate and collaborate with a team.
  • Must be flexible and able to adapt to a wide variety of situations.
  • High energy level with a determined and productive attitude.
  • The ability to read income statements, balance sheets, and understand basic bookkeeping will be a HUGE asset for this job as well.

 

Qualification:

  • High school graduation required
  • 2+ years of hands on administrative support experience
  • proficiency in MS Word, MS Excel and MS Outlook a must
  • knowledge of operating standard office equipment
  • demonstrated communication skills – written and verbal
  • demonstrated organizational skills and attention to detail
  • Experience working with Indigenous communities and organizations
  • Criminal Records Credit check a requirement of the position;

 

What do we have to offer you?

In return for all you do, you will be rewarded with a salary ranging from $45,000 to $50,000 a year based on your skills and experience. We also have benefits once you complete your probation period! This includes:

  • Three weeks paid vacation to start, the longer you stay the more you get!
  • A 50% employee benefit package
  • An Employee wellness program
  • Automatic enrollment in our Wellness Group membership: A fun group of people to hang out with once a month
  • Understanding work environment

If you want to join our team send your resume and cover letter by 4:00pm September 18th, 2020 to:

 

Julie Robertson | General Manager

BC Association Aboriginal Friendship Centres

551 Chatham St. Victoria, BC V8T 1E1
Office: 250-388-5522 extension 203, or 1-800-990-2432  (fax) 250-388-5502
Email: | Website:  www.bcaafc.com

 

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry.

 

Qualified internal applicants will receive preference.

 

(ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED)

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