Job Posting 64846

Administrative Assistant
Mission Division of Family Practice
Fraser Valley, 7298 Hurd Street
closes in 40 days (Sat, 31 Oct)
full time

Job Opportunity | ADMINISTRATIVE ASSISTANT - Start date flexible


NEW OPPORTUNITY! Want to live and work in your community? And make a difference improving people’s lives?


The Opportunity
The Mission Division of Family Practice is looking for the right person who wants to make a difference in our local community improving health care using their extraordinary administration and communication skills. The Administrative Assistant is a full-time position that will support the organization’s efforts in a variety of exciting initiatives including the implementation of Mission’s Primary Care Network. The candidate must be flexible to work/coordinate occasional early morning meetings and evening meetings.


The Culture
The Mission Division of Family Practice is dynamic, fast-paced and passionate about the local medical community. We are looking for someone who is able to work collaboratively, has a great attitude, is self-directed, passionate about a fun and supportive culture, has flexibility in their work schedule, and has a ‘get-the job-done-attitude’.


The Organization
The Mission Division of Family Practice represents family physicians in Mission, BC. The Mission Division provides local family physicians with a stronger collective voice in the integrated delivery of primary care within our community. It is our goal to provide a collaborative and innovative approach to patient-based care with a strong and transparent relationship between our Division, the GPSC, Fraser Health Authority, and the Ministry of Health.

Together, our members work to:

  • improve patient access to local primary care
  • increase local physicians’ influence on health care delivery and policy
  • provide professional support for physicians

Our Mission - The Mission Division of Family Practice promotes sustainable primary health care through programs which address the healthcare issues of our community and physicians


Our Vision - The collaboration of local family physicians providing excellence in comprehensive primary health care to the community of Mission


Our Values - our values help guide our decisions, actions and behaviours. The Division values: quality care, member support, collaboration, innovation and trust.


The Responsibility

The successful candidate will be responsible for:

  • Compose correspondence, reports, briefing notes, PowerPoint presentations and related documents, and assemble and coordinate production of Annual Report.
  • Support communications with members and public through multiple avenues, including email, correspondence, website and advertising. Maintain Division website content.
  • Support financial management by processing invoices
  • Create and maintain efficient electronic and physical filing systems, and maintain Division, board, committee, staff and contractor contact lists.
  • Provide timely and efficient response to inquiries from members, Board, committee members, staff and external stakeholders and the general public.
  • Conduct research on various subjects at the request of the Executive Director.
  • General Administration and Operational Support
  • Meeting Scheduling & Management Support
  • Member Engagement Support
  • Event Management & Coordination Support
  • Database Management Support
  • Marketing and Communications Support
  • Providing admin support as needed to Projects and Division Initiatives

Required Skills, Qualifications and Experience

  • High school graduation plus related courses, such as business, administration and finance.
  • 3 - 5 years related experience, preferably in the non-profit or healthcare sector
  • Strong communications background
  • Excellent phone, interpersonal and relationship building skills with proven diplomacy and customer service orientation.
  • Excellent verbal, written and organizational skills, and attention to detail.
  • Proven experience with meeting scheduling and logistics, preparing and distributing materials, and taking accurate minutes.
  • Experience with efficient office organization, including establishing and maintaining electronic and paper files.
  • Experience with financial processes and procedures and vendor services
  • Able to perform multiple tasks, balance priorities and meet deadlines without close supervision.
  • Able to work independently and as a member of the team.
  • Excellent technology and software skills with adaptability. High proficiency in Word, Excel, Outlook, PowerPoint and Internet Explorer.
  • Strong database entry
  • Accounting support a bonus
  • Familiarity with non-profit sector organizational operations is an asset
  • Must have reliable vehicle.

Please email resume and cover letter to Jen Cook

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!