Payroll, Scheduling and Administration Assistant
Community Living Hamilton Hamilton area
closes in 15 days (Tue, 10 Nov) part time
Payroll, Scheduling and Administration Assistant
Community Living Hamilton (CLH), a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community. We have openings for the role of a Regular Part-Time Payroll, Scheduling and Administration Assistant to work within our Finance and People Resources teams.
ORGANIZATION PROFILE – CLH is the region’s largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.
This is an exciting time to join Community Living Hamilton. We have redefined our Mission, Vision, and new Values and are in the process of establishing a new strategic plan for the next three to five years. As an accredited organization, we offer widely recognized expertise and serve more than 1,600 people with special needs every year – from children to aging seniors. We offer community participation programs, residential services, respite services, employment supports, and services designed for children.
Data input of timesheets, pay adjustments, and timesheet verification
Process new hires, transfers, terminations, retirements, rate and benefit changes
Maintenance of employee payroll files; Sick and Vacation time balances
Timely posting of pay to the general ledger and transfer of funds
Preparation and submission of Record of Employment (ROE’s)
Preparation and submission of WSIA Form 7 and other mployer reports
Processing of manual and special payments
Ensure accurate calculation and payment of supplements, retroactive and vacation pays
Reconciliation of payroll related accounts
Investigation, analysis and year end reporting of employee pension contributions
Preparation, reconciliation and timely remittance of payroll deductions
Reconciliation of pay registers and bank transfers
Responsible for ensuring timely investigation and resolution of all payroll inquiries
Preparation, reconciliation and distribution of T4 slips
Administration of pay garnishments
Telephone/ E-mail/Voice-mail communication and correspondence as requested
Demonstrated proficiency in Accounting, Microsoft Excel, Word and Outlook
Experience with ComVida Payroll and HRIS or other Payroll and Human Resource Information Systems an asset
Understanding of Management Information System (MIS) Guidelines an asset
Receiving staff calls to the attendance line reporting an absence and making calls to arrange immediate coverage for absent employees
Using established organizational practices, redeploy staff as required in the event of staffing shortages, in consultation with the Human Resources.
Coordinate staffing coverage for vacations and predicted absences
Maintain records of approved Requests for Time Away from Work, ensuring all coverage requests are documented and approved according to organizational policy
Accurately enter all staffing transactions in the Human Resources Information System (HRIS) Scheduling module
Answer staff calls to the attendance line and arrange immediate coverage for absent employees
Update On Call list staff current availability
Ensure all scheduling activities comply with the Collective Agreement and Employment Standards Act under the guidance of the People Resources team
Administer staff training events, inviting staff, tracking RSVP’s, confirming attendance, and arranging coverage for trainees as required
Backup to the Coordinator – Administration for all duties including invoicing and data entry in applicable databases and other applications
Provide clerical support to Property Management, with emphasis on fire safety and fire prevention inspections and documentation
2+ years’ experience in a scheduling position within a unionized setting
2+ years’ experience using a time and attendance/scheduling system, with the demonstrated ability to learn and operate varied database and time and attendance systems.
Post-Secondary degree/diploma in Payroll, Accounting, Finance, Bookkeeping or a related field, is an asset
Previous experience in a unionized setting preferred
Experience with ComVida or a comparable HRIS/Payroll/Scheduling system, with the ability to learn new systems and act as the SME for such systems
Able to communicate and partner effectively with co-workers in various departments
Sound understanding and effective approach to customer service
Working knowledge of Microsoft Office suite: Outlook, MS Office (Excel, Word, PowerPoint, etc.).
Process-oriented, and able to adhere to policy or refer exceptions to senior management
Exceptional organizational, interpersonal and communication skills, both written and verbal
Experience in the developmental services or related sector strongly preferred
French language fluency, or other language fluency preferred
This Regular Part Time Position will require you to work all shifts days, evenings, weekends and statutory holidays
If this describes you and you are interested, please submit your expression of interest, including a covering letter and résumé to:
Human Resources Department
Community Living Hamilton
Posting closes November 10, 2020 at midnight
Or until the position is filled
Community Living Hamilton welcomes applications from candidates with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To learn more about us, visit: communitylivinghamilton.com/
How to Apply
Please mention you saw this posting on WorkInNonProfits.ca.
Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.
Thanks for looking on WorkInNonProfits.ca and good luck with your job search!