Job Posting 65876

Administrative Assistant
Job Skills
Halton / Peel area
closes in 3 days (Fri, 27 Nov)
full time

Who we are: Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.

 

What we need: Results-driven individuals who:

  • Are inspired by helping people achieve their employment goals
  • Have excellent organizational skills with the ability to multi-task and problem solve
  • Have demonstrated experience in Information Monitoring, Managing Work, Planning and Organizing, Technical/Professional Knowledge and Skills
  • Have a keen eye for maintaining accuracy and detail in a fast paced environment
  • Have superior oral and written communication skills including an excellent telephone manner and email etiquette
  • Have intermediate proficiency in MS Office programs including Word, Excel, and PowerPoint
  • Have knowledge of community agencies, services, resources and employers within the community
  • Have a valid Driver’s license and access to a reliable vehicle

 

What you will do:  The Administrative Assistant supports the activities of the Job Skills Employment Programs and Services activities by:

  • Assisting the Client Care Coordinator to complete the data collection for the 1, 3, 6, 12-month follow-up to track the performance-based outcome
  • Assisting in scheduling information sessions, disseminating program information to community partners
  • Achieving individual targets towards overall team outcomes
  • Ensuring all client notes and data entry is completed with accuracy and within a timely manner
  • Entering all required data into the database for tracking purposes
  • Assisting with word processing of manuals, lesson plans, training materials, and hand-outs
  • Assisting in the preparation of all the necessary reports promptly
  • Processing and submitting all purchase orders as required
  • Preparing files and maintaining electronic and hard copy filing system on all clients as required
  • Participating in delivering outreach and marketing activities within the community; including job fairs, community and employment agencies, and performing outreach to clients and employers
  • Assisting with word processing correspondence, sending faxes and emails, photocopy classroom materials as required
  • Following standard procedures for receiving and directing calls and handling walk-in clients
  • Following established procedures, schedules appointments for program staff
  • Providing general program information to clients and refers appropriately
  • Working cooperatively with other staff to ensure consistent and efficient service to the clients while providing excellent customer service
  • Delivering high quality service as outlined in Job Skills’ customer service standards

QUALIFICATIONS:

  • Minimum education requirement is a Post-secondary education
  • Intermediate computer skills
  • 2-4 years’ experience in an administrative role

COMPETENCIES:

  • Effective Communication/Listening Skills
  • Emotional Intelligence
  • Analytical Thinking
  • Conflict Resolution
  • Multi-tasking Abilities
  • Attention to Detail
  • Client Service Orientation
  • Fostering Teamwork

 

What you will get: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers a competitive salary and benefits package!

 

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part of our growing Job Skills Team!

 

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, performance-oriented and believe in the personal growth of our staff, our community and our clients.

 

As an Administrative Assistant with Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals.

 

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

 

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title, and job reference number in the email subject line and tell us how you learned about this opportunity in your cover letter.

 

Please reply in confidence by 11:59p.m. on Friday, November 27, 2020

 

JOB SKILLS Hiring Committee

14-130 Davis Drive, Newmarket, ON, L3Y 2N1

E-mail:

http://www.jobskills.org

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on WorkInNonProfits.ca and good luck with your job search!