Pacific Opera Victoria is seeking an Executive Associate with a minimum of 5 years’ experience in arts and/or not-for-profit administration. You will provide comprehensive Executive and Board support, and be responsible for the management of the government grants portfolio.
Reporting to the CEO and participating as a key member of the senior management team, the Executive Associate will be a capable project manager, and serve as an enthusiastic collaborator with a high- performance team of staff and board. The successful candidate will have demonstrated proficiency with strategic written communications.
Prepare executive correspondence and other written materials
Coordinate executive meetings, conferences, schedules, invitations and travel
Edit written materials, and review records and forms for accuracy and completeness
Perform advanced document processing, including reports, spreadsheets, forms and letters
Provide project management support for executive initiatives
Manage a portfolio of government grants in collaboration with the CEO
Ensure timely submission of all government grant applications, reports and supporting materials
Collaborate on the writing and development of high-quality applications for government funding
Support government advocacy initiatives and strategic communications with elected officials
Stay informed about government funding opportunities and programs
Act as the communications liaison for the Board of Directors
Coordinate Board and committee meetings, schedules, and invitations
Prepare Board and committee agendas, orientation and information packages
Attend Board and committee meetings to record minutes and follow up on action items
Oversee compliance with Bylaws, Board policies and the BC Societies Act
The successful candidate will be a highly collaborative team player, resourceful, professional, confident and courteous working with staff and board. You will demonstrate positive interpersonal skills, be self- motivated, with excellent planning, organizing and time management skills. The successful candidate will be a strong writer and editor, with a good understanding of not-for-profit governance and organizational practices. The ideal candidate will have familiarity with the arts, and a demonstrated interest in music. You will be an enthusiastic individual with a proven track record of success.
The successful candidate will hold a University degree, and a minimum 5 years relevant experience in arts and/or not-for-profit administration. S/he will have strong written and oral communication, excellent organizational skills and attention to detail. The successful candidate will be a proficient user of MS Office suite and use of virtual meeting platforms. A familiarity with CRM systems an asset.
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