Job Posting 66325

Executive Associate
Pacific Opera Victoria
Vancouver Island & Coastal areas, Victoria
closes in 10 days (Mon, 7 Dec)
full time  •  $60,000 to $70,000, contingent on experience, plus benefits and RRSP.

Pacific Opera Victoria is seeking an Executive Associate with a minimum of 5 years’ experience in arts and/or not-for-profit administration. You will provide comprehensive Executive and Board support, and be responsible for the management of the government grants portfolio.

Reporting to the CEO and participating as a key member of the senior management team, the Executive Associate will be a capable project manager, and serve as an enthusiastic collaborator with a high- performance team of staff and board. The successful candidate will have demonstrated proficiency with strategic written communications.

Responsibilities –

Executive Administration

  • Prepare executive correspondence and other written materials

  • Coordinate executive meetings, conferences, schedules, invitations and travel

  • Edit written materials, and review records and forms for accuracy and completeness

  • Perform advanced document processing, including reports, spreadsheets, forms and letters

  • Provide project management support for executive initiatives

Grants Management

  • Manage a portfolio of government grants in collaboration with the CEO

  • Ensure timely submission of all government grant applications, reports and supporting materials

  • Collaborate on the writing and development of high-quality applications for government funding

  • Support government advocacy initiatives and strategic communications with elected officials

  • Stay informed about government funding opportunities and programs

Board Liaison

  • Act as the communications liaison for the Board of Directors

  • Coordinate Board and committee meetings, schedules, and invitations

  • Prepare Board and committee agendas, orientation and information packages

  • Attend Board and committee meetings to record minutes and follow up on action items

  • Oversee compliance with Bylaws, Board policies and the BC Societies Act


The successful candidate will be a highly collaborative team player, resourceful, professional, confident and courteous working with staff and board. You will demonstrate positive interpersonal skills, be self- motivated, with excellent planning, organizing and time management skills. The successful candidate will be a strong writer and editor, with a good understanding of not-for-profit governance and organizational practices. The ideal candidate will have familiarity with the arts, and a demonstrated interest in music. You will be an enthusiastic individual with a proven track record of success.


The successful candidate will hold a University degree, and a minimum 5 years relevant experience in arts and/or not-for-profit administration. S/he will have strong written and oral communication, excellent organizational skills and attention to detail. The successful candidate will be a proficient user of MS Office suite and use of virtual meeting platforms. A familiarity with CRM systems an asset.

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