Officer, Events & Sponsorship
Location: Development Granville Office and remote working
Reporting to: Manager, Events & Sponsorships
Job status: Permanent 1.0 FTE (75 hours bi-weekly)
Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care.
HERE’S WHY IT’S SO GREAT TO WORK WITH US. Aside from being surrounded by a friendly, inclusive, dedicated team, Canuck Place offers employees up to 20 days’ vacation (pro-rated to their full-time equivalency), an 100% employer-paid benefits package, Municipal Pension Plan (MPP), a Health Spending account that provides up to $500 annually to provide additional coverage for health and wellness activities/services, weekly onsite massage therapy, informative lunch n’ learns, as well as various learning opportunities. Canuck Place Children’s Hospice also has a ‘Care For the Caregiver’ committee who provides ongoing, creative activities to connect us with one another as a reminder that it’s ‘this’ moment that really counts.
As an active member of the Communications, Marketing & Events team, this role supports the development, execution and communications activities for Canuck Place Children’s Hospice (CPCH) signature events including the Gift of Time Gala and Gift of Love Gala in Abbotsford. This role also supports the development of new signature events and donor stewardship events.
- Coordinates and provides support for all signature event logistics, critical paths and deadlines
- Manages various guest experience pieces, including gifting programs, event marketing materials and guest communications resources
- Works closely with the Manager, Events & Sponsorship to support gala committees and ensure objectives are met, committee is informed and co-chairs receive exceptional support during planning and execution
- Manages the operations and logistics for donor recognition events, working closely with the Development team on objectives for Major Donors, food and beverage, invite process and event concept
- Works with Gala committees to solicit new sponsors for events. Works with sponsor partners to fulfill activations, stewardship and contracted recognition
- Develops and customizes sponsorship proposals and reports for both galas
- Works closely with CPCH Volunteer Services to manage volunteer recruitment, scheduling, training, and execution for all events
- Manages auction strategy, processes and resources for gala events
- Works closely with the Development and Finance teams on data management, guest invites, invoices, processes and guest inquiries
- Manages event budgets, contracts and agreements for stewardship events
- Manages and implements community engagement and promotional plans for signature events
- Liaises with staff in various departments, as well as external vendors and suppliers
- Manages a signature fundraising initiative – Buy it Now Wine Program
- Manages BMO Vancouver Marathon RUN4HOPE and Scotiabank Half Marathon & 5K Charity Challenge
- Manages Events & Communications Contract Position.
- Assumes other related responsibilities, as assigned.
EDUCATION AND EXPERIENCE
- Post-secondary degree or diploma in event planning/communications
- A minimum of 4 years’ experience supporting similar scope events, preferably in a non-profit organization; or an equivalent combination of education and experience.
What you bring to the role:
- Excellent verbal and written communication skills
- Strong attention to detail (specifically with spreadsheets, timelines and data management)
- Demonstrated ability to be a collaborative team player, establishing and maintaining positive working relationships, both internally and externally
- High degree of initiative, resourcefulness and thoughtfulness in the decision-making process
- Excellent organization and time management skills, and the ability to be flexible around changing priorities
- Demonstrated ability to handle high pressure situations in a calm and professional manner
- Strong computer skills, including excellent Microsoft Office skills
- Clear and valid BC driver’s license and access to a vehicle are required
- Proficiency in Raiser’s Edge, Givergy, Adobe InDesign, and WordPress are an asset
- High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
- Excellent time management skills.
- Demonstrates flexibility that allows you to work with high energy, creative people.
- Able to thrive and effectively manage priorities in a changing, ambiguous environment.
Note: Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.
Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.