Job Posting 66451

Events and Volunteer Coordinator
HUB Cycling
Vancouver & Lower Mainland
closes in 53 days (Fri, 15 Jan 2021)
full time - term / contract  •  $20-$22 an hour depending on experience.

November 16, 2020

HUB Cycling is a charitable not-for-profit organization that has spent more than two decades removing barriers to cycling in Metro Vancouver, while cultivating the health, environmental, and economic benefits that active transportation can bring. HUB Cycling has educated and motivated thousands of people, and championed improvements that #UnGapTheMap to create a more connected cycling network.

HUB Cycling’s mission is to get more people cycling more often. We make cycling better through education, action and events. More cycling means healthier, happier, more connected communities. We’re leading the way in making cycling an attractive choice for everyone.

HUB Cycling is committed to creating a welcoming and inclusive organization. Diversity is integral to this commitment. Diversity among our members, volunteers, staff and Board of Directors allows us to better understand, connect to, and respond to the needs of HUB members and the broader communities we engage with. HUB Cycling encourages women, Indigenous people, people of colour, and LGBTQIA and individuals from other diverse communities to apply, and we encourage you to self-identify in your application.

HUB Cycling seeks an Event and Volunteer Coordinator to support the following Engagement Team events:

Bike Awards

Bike to School Week

Bike to Shop

Other events as needed

The Event and Volunteer Coordinator is responsible for assisting with the planning and logistics as well as leading on engaging with our event volunteers for our other events within the Engagement Team (e.g Bike to Work Week). The Event and Volunteer Coordinator will report to the Engagement Manager.


Bike Awards
Coordination support including event logistics, creating and posting awards, scheduling rehearsals, on the day event support

Recruit and manage volunteers (if applicable)

Bike to Shop
Shop Local Challenge

Outreach to local businesses with support of local Business Improvement Associations

Lead on all business communication, including updating newsletters, website, online schedule, instructional documentation, and social media, where needed

Communicate the event processes with businesses and participants

Celebration Stations

Submit event permits and oversee outdoor celebration events

Source and gather event supplies for celebrations

Ensure on-site station coordinators have all their necessary supplies/documents

Recruit and manage volunteers

Virtual Events

Coordinate logistics for virtual elements of the event, where applicable.

Bike to School Week
Event outreach to schools, Parent Advisory Councils, municipal and school district staff, and sustainability-oriented organizations to increase event participation

Create engaging promotional materials for a K-Gr 12 audience in collaboration with the Marketing Manager such as posters, stickers, and flyers

Coordinate all logistical elements of the event, including event package stuffing and posting

Lead communications with School Champions

Lead Bike Reels contest (video competition)

Oversee Coordinator event budget and ensure event stays within budget

Provide ongoing support to registered schools including facilitating event package distribution

Organize a Bike to School Week launch event to garner positive media attention and further promote participation


Overall for all events
Support the Marketing Manager on the design of event promotional materials

Ensure all external stakeholders (e.g. businesses, participants) have necessary supplies/documents and understand event procedures

Support the Marketing Manager with social media and newsletter marketing campaigns to increase event registration and boost engagement

Assist the Engagement Manager in compiling and analyzing event data, and reporting

Administer post-event surveys to compile and collect feedback and event outcomes

Assist the Engagement Manager with executing sponsorship deliverables

Update event webpages as needed

Increase event participation rates and engagement with new audiences

Arrange in-kind support with the Bike to Work Week Event Coordinator, ensuring that all benefits are met

Assist with other event-related tasks as needed


Volunteer Engagement
Oversee all volunteer recruitment, management, scheduling, recognition, and training for the Engagement Team’s events

Lead on all volunteer communication for HUB events including updating newsletters, website, and social media

Lead on event projects that involve volunteers (e.g data entry)

Provide an assessment of HUB's current volunteer program and develop and implement a strategy for the coming year

Other Responsibilities
Lead on HUB Cycling’s inventory of event supplies for all HUB Cycling events

Support additional event-related tasks as needed and as agreed upon with the Engagement Manager


You are:
A strategic and driven event coordinator who loves making the ask

Highly organized and a master of details, deadlines, deliverables, and keeping any associated documentation up to date

Skilled at prioritizing

Friendly, professional, creative and able to multitask

Familiar with Metro Vancouver’s geography, municipalities and business sectors

Passionate about the role that bicycles can play in building happier, healthier and more connected communities

Qualifications, knowledge and skills:
2+ years of relevant experience

Excellent written, interpersonal and verbal communication skills

GIK solicitation and/or related sales experience

Familiarity with virtual platforms such as Zoom and Facebook live

Oversee volunteer recruitment, management, scheduling, and training; or supervise volunteer coordinator, if applicable

Ability to build and maintain strong relationships with a diverse set of stakeholders including community partners, local municipalities, staff and volunteers

Exceptional time management and organizational skills, ability to manage multiple priorities

Competency with computer software including Microsoft Office Suite, Google Suite or similar productivity suites

Familiarity with social media platforms

Familiarity with newsletter and website content management

Valid driver’s license and eligibility to drive Modo car share vehicles

Must be able to lift 40 lbs

Flexibility, interpersonal skills, and enthusiasm are key to success in this position


Bonus points for:
Experience working with local retailers, BIAs, and/or businesses

Experience working on events during COVID-19

Experience working on virtual events

Experience working on community events

Experience working with public school systems

Experience working in a non-profit organization


Position details:
This is a 10 month contract position with the possibility for extension (30 hours/week Jan-Sept inclusive) starting early January 2021 with compensation of $20-$22 an hour depending on experience.

The successful candidate must be willing and able to work evenings and weekends in the lead up to the events; any time accrued can be taken back as time off in lieu. The successful candidate will also need access to their own cell phone and a reliable home internet connection.

All staff are expected to temporarily work remotely due to COVID-19. Staff must be reasonably available for future in-person meetings and events in Metro Vancouver that follow public health authority guidelines.


3 weeks vacation and an additional 5 wellness days annually

Competitive extended health and dental benefits

Flexible hours and time off in lieu

Computer and basic office set up

$500 towards your home office set up and $25 a month towards internet costs whilst we work remotely (after a 3 month waiting period)

Friendly and supportive coworkers

A supportive and inclusive environment where folks from all backgrounds and identities are welcome


Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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