Reporting to the Executive Director, the Grant Administrator is responsible for the overall administration of our Conservation Partnership grant program supporting land trusts to preserve and steward more areas of significant ecological importance. The Grant Administrator will work with Program staff and partner organizations to collate information for the program. The Grant Administrator also works closely with Finance staff to support financial reporting under the program, and provides Communications staff with program content and information for communication and outreach opportunities. The Grant Administrator must be able to manage, understand and interpret complex data, and be prepared to provide summarized information for various audiences. The Grant Administrator will be expected to develop an excellent knowledge of program requirements and the application of the program implementation rules, and identify areas of improvement for program efficiency.
- Prepare call for proposals, application templates and any other program materials.
- Oversee the grant application process and support applicants.
- Review grant applications for compliance with program requirements and prepare package of grant applications for distribution to the grant review committee.
- Coordinate the activities of the grant review committee.
- Prepare funding recommendations for approval.
- Prepare funding agreements and reporting templates and manage award, invoicing and reporting process with approved grant recipients.
- Maintain detailed tracking system and electronic and paper files.
- Track progress towards completing deliverables.
- Prepare grant program reports for ultimate funder and complete all grant-program tasks required by our agreement.
- Conduct annual program review.
- Work with communications staff to create and share program communications.
- Provide support to the other OLTA staff, as required.
- Other duties, as assigned.
Education and Experience:
- Post-secondary education (university or community college) in business management, ecology or other related disciplines;
- At least 2 years experience in a similar role, working for granting organization with a particular emphasis on conservation data management, financial data management and analysis;
- Demonstrated interest in the environment, wildlife conservation and natural sciences;
- Project management skills;
- Proficiency with grant management software (such as Fondant Technologies or Benevity) and/or extensive experience with MSExcel or databases, including formulas, filters and linked worksheets;
- Working knowledge of MSWord, MSPowerPoint, Outlook;
- Strong attention to detail and extremely organized;
- Problem-solving skills, ability to make decisions, sound judgement;
- Strong communication skills, written, verbal, listening;
- Proactive, able to anticipate and plan for future needs;
- Ability to foster good working relationships to achieve success;
- Basic knowledge of accounting;
- Knowledge of conservation science, securement, stewardship, and/or species at risk considered a strong asset;
- Ability to manage competing and changing demands and priorities;
- Ability to work independently as well as part of a team.
This position is full-time, based out of OLTA’s office in Toronto, or remote working if required. Flex-time may be available.