DUTIES AND RESPONSIBILITIES

Financial Statements and Budgets:

• In consultation with the ED, the Financial Controller is responsible and accountable for planning, organizing and coordinating the delivery of effective financial management and accounting activities by:

• Preparing monthly financial statements in a timely manner;
• Ensuring monthly reconciliation of significant balance sheet accounts including aged accounts receivable and accounts payable listings;
• Preparing annual financial statements and all necessary working papers for the auditor;
• Preparing annual tax return for the Association;
• Collectively, with the program Supervisors, participates in budget process before presentation to the Board of Directors Finance Committee;
• Preparing and entering budgets and applicable information into the computerized accounting system;
• Providing advice to the Executive Director on any suggested change in investments/banking considerations.

Internal Control:

• In consultation with the Executive Director, the Financial Controller:

• Ensures that all funds, physical assets and other property of the Association are appropriately safeguarded and administered;

• Ensures that the planning, administration and monitoring of the financial activity of the Association is in accordance with the Association’s long-term objectives;
• Provides sound financial planning and budgetary information and monitors expenditures effectively, ensuring that expenditures of the Association are in line with budgetary considerations;
• Supports and assists supervisors in the understanding of monthly financial statements, understanding the requirements of the accounting system and staying within budget;
• Management and Maintenance of all Association Capital Assets;
• Management and Maintenance of all Association Insurance Policies

Reporting Requirements:

• In consultation with the Executive Director, the Financial Controller:

• Prepares and files all necessary documents of a financial nature including PST, GST, EHT remittances, the annual Charities Return, CAP funding and expenditure reports, CLBC Service Level Reports, & BC Housing Annual Reports;
• Interprets financial statements and reports on the financial status of the Association to the Executive Director and to the Board of Directors;

Management Team:

• In consultation with the Executive Director, the Financial Controller:

• Participates in Management Team meetings and ensures the administration of the Rent Subsidy Programs;
• Acts as a primary liaison with BC Housing Management Commission; and
• Maintains custody of society seal and uses as required.

Contract Management:

• In consultation with the Executive Director, the Financial Controller:

• Ensures all contracts have the proper and appropriate signatures;
• Reviews contracts and ensures funds are available for payment of contract;
• In conjunction with the Executive Director, participates in the negotiation of contracts with a variety of contractors;
• Writes proposals for a variety of funding opportunities;
• Performs other related duties, as required.

JOB QUALIFICATIONS

Required Education/Experience:

The following qualifications are required or an equivalent combination of training and experience may be accepted.

• Degree in Accounting, C.PA. or C.A. or C.G.A or C.M.A. designation, and

• 3 - 5 years prior experience in a non-profit, social services organization, and

• 2 years experience management/supervisory experience, and

• Computer knowledge, including accounting software packages such as AccPac, Sage 300, MS Excel

Required Skills/Abilities:

· Demonstrated oral and written communication and leadership skills.

· Demonstrated ability to prepare statistical analysis.

· Demonstrated experience in staff development.

· Excellent ability to work with and provide leadership and support to all levels of an organization including management, staff, clients, consumers, 

  families and government funding agencies.

· Ability to plan, monitor and evaluate budgets.

· Ability to organize, plan and implement financial activities appropriate to the goals of the Association.

· Experience in the development of financial policies, procedures and operating guidelines.

Requirements:

• Consent to a Criminal Record Check

• Negative Tuberculin test

• Hepatitis B vaccine

• Must have access to a vehicle

Salary commensurate with experience

Application deadline: 2021-01-15

Interested candidates must be available to start this long term contract mid to late January 2021 allow for a significant handover period

COVID-19 considerations: We have a small administrative staff and our office has strict COVID-19 restrictions.