Job Posting 67400

Administrative Assistant
College of Optometrists of Ontario
Toronto Metro area
closed 5 days ago (Fri, 15 Jan)
full time

The College of Optometrists of Ontario is recruiting for an Administrative Assistant position.

About the Role

The College of Optometrists of Ontario is seeking a full-time permanent Administrative Assistant to open and scan mail, field incoming calls, and provide general office administrative support.

Key Duties and Responsibilities

  • Organizing and filing office supplies;
  • Assisting with mail/courier management, including receiving, recording and distributing as well as preparing mail-outs as required;
  • Opening, date stamping, and scanning incoming mail twice per week during COVID-19;
  • Providing general office support by phone, in-person, and by e-mail;
  • Maintaining member records and database management;
  • Catering/meeting support, including set-up and clearing;
  • Working collaboratively with other administrative staff members to prioritize tasks as necessary;
  • Interacting respectfully and helpfully with other College staff, volunteers, professional members, the public, and vendors; and
  • Support to other program areas, as required.

Qualifications

  • Excellent customer service/public interaction experience.
  • Experience with data entry and production of reports using database software (experience with iMIS would be an asset).
  • Intermediate computer skills in MS Office (Excel, Word, Mail Merge, PowerPoint).
  • Work experience in a healthcare environment and/or regulatory organization would be an asset.
  • Living proximity to the College would be an asset.

Skills

  • Customer-focused with excellent telephone manner, interpersonal, and communication skills.
  • Strong attention to detail.
  • Flexibility and the ability to switch from one task to another with ease and grace.
  • Highly effective organizational skills.
  • Ability to work independently as well as collaboratively, to prioritize and manage different and varied tasks simultaneously and meet deadlines.
  • Ability to deal with sensitive and confidential information using discretion, professionalism and good judgment

More about the College

We are a small, professional team that promotes collaboration and work-life balance. The College is located in the St. Clair Ave. and Yonge St. area near the subway system.  Our staff is currently working remotely.

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