Job Posting 67590

Program Administrator
The Career Foundation
Toronto Metro area, Toronto
closed 8 days ago (Wed, 20 Jan)
full time - term / contract

Position Type: Full-time contract until March 31, 2021 with very good possibility of renewal

Experience Required: 2+ years

Number of Positions: 1

Reporting to: Manager, Canada Ontario Job Grant program  

Location: Toronto

Start Date: Immediately   


Position Summary: We are looking for a detail-oriented individual to provide administrative support in the delivery of programs throughout The Career Foundation.  The successful candidate’s main focus will be ensuring that Canada-Ontario Job Grant (COJG) applications are carefully administered while ensuring meticulous preparation of all documents and reports in a manner that meets and exceeds funder expectations. 


Responsibilities (include but are not limited to):

  • Responsible for entering all COJG files into CaMS and organization’s internal database
  • Creates COJG files and ensures that all required documentation is obtained and entered
  • Reviews agreements and flags/reports discrepancies
  • Monitors agreements for scheduled activities such as payments, visits, closures etc.
  • Conducts monitoring and follow-up with company contacts and participating employees
  • Performs routine audits ensuring data integrity of all electronic files (CaMS/CRM) corresponding with hard copy files
  • Maintains information in funding application software, prepares monthly reconciliation and submits to finance department
  • Reports daily COJG commitments and expenditures to COJG Team using Microsoft Excel (and other tools as needed)
  • Keeps track of Follow Up entry in CaMS and corresponding database system (CRM)
  • Completes thorough audits on paper and electronic files upon training closure
  • Serves as a resource to team members on areas of quality assurance processes and procedures 
  • Supports the team with other administrative and quality assurance related duties as required

Qualifications Required:  

  • College Diploma or University Degree
  • Excellent computer skills including Excel and database applications
  • Strong verbal and written communication skills
  • Excellent organizational skills, analytical abilities, and detail orientation
  • Superior documentation skills
  • Strong reporting experience with aptitude for detail and accuracy
  • Excellent record for consistently meeting deadlines and following through on tasks
  • Customer relations skills and problem-solving ability
  • Equipped to work remotely with adequate internet capabilities
  • Knowledge on online communication platforms, techniques, and tools (Zoom and MS Teams) with an aptitude and willingness to learn and work with new technologies
  • Proven track record in a result’s driven environment, solid experience in meeting or exceeding targets
  • Bilingual (English/French) is a very strong asset





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