Position Type: Full-time contract until March 31, 2021 with very good possibility of renewal

Experience Required: 2+ years

Number of Positions: 1

Reporting to: Manager, Canada Ontario Job Grant program  

Location: Toronto

Start Date: Immediately   

Position Summary: We are looking for a detail-oriented individual to provide administrative support in the delivery of programs throughout The Career Foundation.  The successful candidate’s main focus will be ensuring that Canada-Ontario Job Grant (COJG) applications are carefully administered while ensuring meticulous preparation of all documents and reports in a manner that meets and exceeds funder expectations. 

Responsibilities (include but are not limited to):

• Responsible for entering all COJG files into CaMS and organization’s internal database
• Creates COJG files and ensures that all required documentation is obtained and entered
• Reviews agreements and flags/reports discrepancies
• Monitors agreements for scheduled activities such as payments, visits, closures etc.
• Conducts monitoring and follow-up with company contacts and participating employees
• Performs routine audits ensuring data integrity of all electronic files (CaMS/CRM) corresponding with hard copy files
• Maintains information in funding application software, prepares monthly reconciliation and submits to finance department
• Reports daily COJG commitments and expenditures to COJG Team using Microsoft Excel (and other tools as needed)
• Keeps track of Follow Up entry in CaMS and corresponding database system (CRM)
• Completes thorough audits on paper and electronic files upon training closure
• Serves as a resource to team members on areas of quality assurance processes and procedures 
• Supports the team with other administrative and quality assurance related duties as required

Qualifications Required:  

• College Diploma or University Degree
• Excellent computer skills including Excel and database applications
• Strong verbal and written communication skills
• Excellent organizational skills, analytical abilities, and detail orientation
• Superior documentation skills
• Strong reporting experience with aptitude for detail and accuracy
• Excellent record for consistently meeting deadlines and following through on tasks
• Customer relations skills and problem-solving ability
• Equipped to work remotely with adequate internet capabilities
• Knowledge on online communication platforms, techniques, and tools (Zoom and MS Teams) with an aptitude and willingness to learn and work with new technologies
• Proven track record in a result’s driven environment, solid experience in meeting or exceeding targets
• Bilingual (English/French) is a very strong asset