Indigenous Event Coordinator
BC Association of Aboriginal Friendship Centres
Vancouver Island & Coastal areas, Victoria
closed 7 days ago (Wed, 24 Feb) full time
Indigenous Event Coordinator
Full-time / 35hr work week / based in Victoria, BC
Located within the territory of WSÁNEĆ (Saanich), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples, the BC Association of Aboriginal Friendship Centres (BCAAFC) is the umbrella association for the 25 Friendship Centres throughout the Province of British Columbia.
The BCAAFC is seeking a skilled and motivated Indigenous individual to manage the business aspects of events hosted by the BCAAFC, including resourcing, partnerships and stakeholder relations, marketing, promotions, and business plan development and implementation.
The BCAAFC’s flagship event is Gathering Our Voices (GOV): Indigenous Youth Leadership Training. Each year, up to 2,000 delegates from across BC and Canada attend the event and participate in multiple streams of activities, including plenary sessions, workshops, career and education fair and cultural activities. The Event Coordinator is responsible for the coordination of GOV happening March each year (starting March 2022). This position is dependent on funding renewals each year.
Key Duties and Responsibilities
Creation and management of the business plan unique to each event, including a marketing and promotion strategy.
Cultivation of resourcing and financial support to host events, including fundraising, proposal writing, sponsorships, and donations.
Supporting the General Manager with human resource services for event staff, including recruitment, orientation, training, assignments and ongoing mentorship, for a team of term employees that fluctuates from three to five depending on the workload.
Manage timelines for launch of events, and calls for entertainment, keynotes, facilitators, etc.
Liaising and maintaining a positive relationship with all stakeholders, including funders and sponsors, Steering Committee, as well as with venues, vendors, and facilitators.
Communications, including content for website and social media, monthly newsletters, press releases and approval of all team communications for public distribution.
Maintain strong and thorough communication with the General Manager, Executive Director, Provincial Aboriginal Youth Council (PAYC), and the BCAAFC Board as required.
Develop event materials to assist delegates and facilitators leading up to the event and onsite.
Consistent review of materials, reports, contracts, schedules and deliverables to ensure budget, timeline and reporting obligations.
Mitigating issues that may arise with venues, vendors, facilitators, delegates or team members.
Overtime is required in the months leading up to each event.
Knowledge and Abilities
Demonstrated thorough knowledge of Indigenous communities, cultures, and perspectives, and a strong understanding of how to function within cultural protocols.
Excellent organizational, planning and time management skills, with the ability to multi-task, produce and coordinate projects to tight deadlines.
Thorough understanding of large event management and strong financial management skills.
Excellent project management skills with the ability to work independently with minimal supervision and lead within a team setting.
Strong verbal and written communication skills, including developing proposals, presentations and correspondence, and strong working knowledge of social media tools.
Ability to work under pressure in a fast paced environment within a wide variety of situations.
Skilled in managing challenging situations and people, and solving issues that may arise.
A high energy level with a determined, positive and productive attitude.
Completed education in event planning, business administration, or related field and a minimum of 2 years related experience (an equivalent combination of education and experience may be considered).
Significant experience working with Indigenous communities and Indigenous service organizations.
Strong PC software skills including experience with Microsoft Office (Word, PowerPoint, SharePoint, Teams and Excel).
Working knowledge of WordPress, MailChimp and graphic design skills are an asset.
Strong accounting/budgeting background is an asset.
Must be able to provide clear, current criminal record check including vulnerable sector check.
Valid driver’s license a strong asset.
Ability to do overtime, and travel (within BC) as required.
What do we have to offer you?
In return for all you do, you will enjoy:
A competitive compensation package, including three weeks paid vacation
$55,000 - $65,000 salary based on experience
Automatic enrollment in our Informal Wellness Group Membership: A fun group of people to hang out with
Understanding work environment
If you want to join our team send your resume and cover letter by Wednesday February 24th, 2021 to:
Julie Robertson | General Manager
BC Association Aboriginal Friendship Centres
551 Chatham St. Victoria, BC V8T 1E1 Office: 250-388-5522 extension 203, or 1-800-990-2432 (fax) 250-388-5502 Email: | Website:www.bcaafc.com
Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry.
Qualified internal applicants will receive preference.
(ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED)
How to Apply
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