Our Organization

The Canadian Mental Health Association (CMHA) is a recognizable and reliable provincial organization where Albertans find compassionate support, responsible care and accessible resources.

For more than 60 years in Alberta, CMHA has focused on community based services, recovery and support for Albertans impacted by mental illness. We stand with people living in their community as they achieve their wellness goals.

CMHA Alberta Division operates as a registered charity within the not-for-profit sector. We work at the intersection of clinical and local mental health care. Our projects and services are developed to address the unique needs of individuals and communities across Alberta.

The Role

This is an exciting opportunity for a passionate professional who is interested in strengthening Alberta’s capacity to support mentally healthy Albertans in a healthy Alberta.

Reporting to the Manager of Finance and Payroll, the Human Resources and Administrative Support Coordinator is responsible for supporting several CMHA Alberta Division’s HR functions. The role has a specific focus on the management of human resources, volunteers, and payroll functions, as well as supporting the accounting, policy, accreditation, and contract management responsibilities.

The Human Resources and Administrative Support Coordinator is responsible for developing effective working relationships; has the ability to work flexibly across professional and operational boundaries; and can communicate professionally with internal and external stakeholders at all levels.

Responsibilities:

Human Resource Responsibilities

• Manage the recruitment and termination processes of the organization including employee orientation, IT setup and mailing list management
• Identify, amend, develop, evaluate and manage CMHA Alberta Divisions’ human resource policies
• Develop and manage employee evaluation framework and processes
• Develop and manage employee training structure including the identification of training opportunities and the tracking of successful training requirements
• Manage the CMHA Alberta benefits plan
• Work directly with executive director and manager of finance and payroll in the identification and implementation of staff retreats (eg: learning retreats, holiday activities etc..), team building opportunities and other events.

Volunteer Responsibilities

• Management of small pool of volunteers to help support bi-annual casino, ad hoc projects and other volunteer-based opportunities which best match projects to potential and interested volunteers.

Payroll Responsibilities

• Process semi-monthly payroll through ADP WorkForceNow for CMHA Alberta Division, Lethbridge and Centre for Suicide Prevention
• Liaison with CMHA Lethbridge and Centre for Suicide Prevention for payroll related questions, issues and concerns.
• Management of all payroll activates including issuing ROE’s, management of employee time off balances, issuance of T4 and other required payroll forms, and management of employee benefits and pensions.

Accounting and Data Entry Responsibilities

• Provide secondary support in the:
  • Preparation of cheque requisitions for reoccurring and general administrative expenses
  • Preparation of monthly credit card claims forms to be distributed to staff, to be re-collected with appropriate descriptions and supports for the entry into the accounting software.
  • Inputting of weekly invoices, cheque requisitions and expense claim as well as monthly credit card claims to QuickBooks Online.
  • Inputting monthly donations to eTapestry and processing donation thank you letters and receipts.
  • Updating and maintenance of the CMHA Alberta operational calendar and related documents

Other Responsibilities

• Management of CMHA Alberta, Imagine Canada, accreditation requirements
• Support other CMHA Alberta Division initiatives, including events, administration, etc…, as required

Qualifications:

Experience and Skills

• Interest in mental health
• Excellent communication and interpersonal skills
• Ability to coordinate and respond to multi high priority requests
• Basic computer literacy skills (e.g. MS Outlook, MS Word, Excel, Database)
• Current work experience in a human resource capacity
• Familiarity with accounting functions and data entry
• Positive and flexible approach to work

Education and Training

Bachelors Degree or equivalent experience in Human Resources or related field

Competencies

Communication
Comfortable communicating formally, informally, in groups and one-on-one. Able to obtain and share information, ideas, and problems. Able to ask for advice, support and accept feedback.

Relationship Building
Able to develop effective working relationships; the ability to work flexibly across professional and operational boundaries, and communicate professionally with internal and external stakeholders at all levels. Able to be relationship centered with a get it done attitude and be hands-on when required. Capitalizes on opportunities to model healthy relationships.

Accountability
Able to define expectations for self and others and to act to fulfill these expectations. Able to self-reflect, monitor and correct one’s own actions. Self-motivated and flexible, with the ability to manage and prioritize multiple tasks in a fast-paced environment of frequent change and within an ambiguous landscape.

Working Conditions

• Office/Work From Home position; must be able to sit at a computer for several hours
• Position is a weekday business hour position, with some weekends and evenings as required
• This position is a full time permanent positon working 7.5 hours per day, five days per week, typically Monday to Friday from 8:30 a.m. to 4:30 p.m.

Canadian Mental Health Association, Alberta Division offers competitive wages, benefits, and opportunities for development and career advancement.