Job Posting 69410

Private Sponsorship of Refugees (PSR) Coordinator
Inter-Cultural Association of Greater Victoria
Vancouver Island & Coastal areas, Victoria
closed 4 days ago (Fri, 9 Apr)
full time - term / contract  •  $29.59 per hour

Vacancy Postings - Competition #2021-03-22 PSR-C

Posted: March 22, 2021

Closing date: April 9, 2021

Position: Private Sponsorship of Refugees (PSR) Coordinator

Hours of work: 35 hours per week (full-time)

Start date: Some time in April or early May 2021

Contract end date: May 27, 2022

Rate of pay: $29.59 per hour (full benefits month following three months of employment)

The Inter-Cultural Association of Greater Victoria (ICA) helps immigrants and refugees meet their social, cultural, and economic goals. Comprised of dedicated staff and volunteers, ICA provides language instruction, support finding housing and employment and a range of other services. In addition, ICA is actively engaged in the community to strengthen connections between immigrants and those born in Canada. Through our work, we are building a strong, diverse, and vibrant community. ICA is a welcoming, passionate, and energetic organization that has been having a positive impact in the Greater Victoria region for nearly 50 years.

Job description: Coordinates sponsorship of refugees under the Sponsorship Agreement for Canada’s Private Sponsorship of Refugees Program (PSRP) with IRCC. Through authorizing and working with Constituent Groups, provides support to refugees to resettle in Canada. Works in close cooperation with the Private Sponsorship of Refugees Manager.  Functions as a member of ICA’s coordinator team and participates in agency-wide planning processes. Serves all individuals, including BIPOC, LGBTQ2+ and Indigenous, and those with diverse abilities. Reports to the Acting Director of Impact and Innovation.

Qualifications (Education and Training):

  • Undergraduate degree in a related discipline (refugee and/or forced migration studies, intercultural studies, social studies, social work, or business administration). Graduate degree preferred, or combination of education, training and experience may be considered. Specialized training, such as RSTP’s e-training courses IET 101 and AET 201 is desired. Related professional development on themes pertinent to resettlement, integration, and sponsorship.
  • Three to five years of previous work experience within social services, not-for-profit, Sponsorship Agreement Holder, and/or multicultural environment.
  • Three years’ experience coordinating a major program, with superior administrative skills, and working with immigrants, refugees, sponsored refugees, and Constituent Groups.
  • Experience writing successful funding proposals, developing program logic models and outcomes-based programming.
  • Experience developing and working with budgets.
  • Experience working in a unionized environment preferred.
  • Proficiency in a settlement and/or resettlement language preferred.
  • Indigenous cultural competencies and/or lived experience with Indigenous communities welcomed.

Key duties/responsibilities:

  • Coordinates core components of sponsorship that ensures the financial, non-financial/settlement-related, and legal responsibilities in relation to refugee sponsorship are carried out.
  • Coordinates the provision of basic financial support and care for the sponsored refugee(s) for the duration of the sponsorship period, or until the sponsored person becomes self-sufficient (whichever comes first).
  • Pre-screens potential cases to determine whether a sponsorship application may meet sponsorship requirements, and whether the refugee(s) meet(s) eligibility and admissibility criteria.
  • Assesses, selects, and authorizes Constituent Groups; completes all required documentation (forms for onboarding group members as volunteers, including criminal record check; ICA-CG Co-Sponsorship Agreement; calculation of budget).
  • Ensures Constituent Groups have sufficient resources and expertise to carry out their responsibilities.
  • Provides organizational assistance, advice, information, and support to Constituent Groups, including through electronic and in-person information and training.
  • Monitors Constituent Group(s).
  • Advises IRCC of any changes in the signing authority of the organization.
  • Submits fully and correctly completed refugee sponsorship applications and update IRCC on any changes regarding family composition or other aspects of the sponsorship, including any changes in the financial or other conditions of the sponsoring groups.
  • Ensures that sponsoring groups carry out their duties under the guidance of the Coordinator of Private Sponsorship of Refugees, including but not limited to the refugees they are sponsoring and IRCC, such as:
    • pre-arrival duties: maintain contact with refugee applicants and update them and ICA; ensure refugees are aware of their interview and appear for the interview; prepare refugee for an interview; work jointly with refugee applicants to avoid any delay or complication in the sponsorship process;, reception (meet at airport, welcome into the community, and provide orientation to new neighbourhood and life in Canada);
    • post-arrival duties: lodging; connection to settlement assistance and support, and monitoring.
  • Provides supervision (as applicable), manages performance, and provides ongoing support and advice to the Private Sponsorship of Refugees team in regard to optimization of sponsorship.
  • Serves as liaison with members of the management team and keeps them apprised of developments with sponsorship.
  • Participates in the preparation of funding applications for the Private Sponsorship of Refugees Program; provides input into the budgeting process.
  • Contributes as a member of the coordinator team to overall agency-wide sponsorship planning and implementation.
  • Works in close collaboration with the Finance and Community Engagement team to ensure donations and funds for refugee sponsorships are accurately recorded and dispensed after the refugee(s)’ arrival.
  • Participates in ongoing training on related PSR-program database system and ensures that the sponsorship team (as applicable) accurately use the system; Stays up to date on system requirements and communicates problems with the system within the management team to find agency-wide solutions.
  • Creates awareness of anti-oppressive/social justice issues.
  • Participates in training opportunities to stay current on issues impacting ICA’s operations, including the annual SAH conference and training sessions by Refugee Sponsorship Training Program.
  • Organizes, chairs, and/or participates in regular team and organization-wide staff meetings; Follows all ICA policies and administrative procedures.
  • Other related duties as assigned.

 Additional information

  • Some travel to community locations within Greater Victoria will be required. Occasional travel to locations in other parts of British Columbia and/or Canada for purposes like professional development, networking, or conferences may also be required.
  • Some work outside of regular office hours, including evenings and weekends, will be required. Flex time schedules will be made to accommodate non-regular work hours. All overtime must be approved in advance.
  • Valid BC driver’s license and access to a car would be an asset.
  • As a condition of hire, a current, clear criminal record check, including vulnerable populations check, and proof of WHMIS training is required.

Submit a cover letter and current resume (in pdf. format), noting relevant qualifications, language proficiency and experience to the Inter-Cultural Association of Greater Victoria, Attention: HR Manager, via email to .  Ongoing posting until the position is filled.  Please quote Competition #2021-03-22 PSR-C in the subject line.

Please note:  This is a unionized position subject to the terms and conditions of our Collective Agreement and of our funding agreements with various funders.  As per the Collective Agreement, internal applicants will be given consideration with respect to filling the position prior to external candidates being hired.  This position is open to applicants of all genders.  This position requires union membership.  Only short-listed applicants will be contacted.

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