Canadian Centre on Substance Use and Addiction (CCSA)
Ottawa area, Ottawa
closes in 17 days (Fri, 30 Apr) full time
The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of substance use on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of Canadians.
An NGO organization with a national focus, CCSA’s vision is for a healthier Canadian society where evidence transforms approaches to substance use.
It is the mandate of the Knowledge Mobilization (KM) division to facilitate, lead and participate in gathering, connecting and mobilizing people, knowledge and other resources for collective action and change toward shared goals.
Reporting to the Director, Knowledge Mobilization, the Project Coordinator will support initiatives aligned with CCSA’s activities, including providing secretariat support to national meetings, planning knowledge exchange events and facilitating meeting planning. The Project Coordinator is skilled at participating as an active member of a diverse team responsible for project management of various initiatives to support CCSA’s collaborative activities and the impact of its work.
Develop project objectives in collaboration with project lead, involving all stakeholders and ensuring feasibility (i.e., technical and organizational capacity, resource availability)
Develop meetings in collaboration with project lead (e.g., co-design workshops, stakeholder meetings, advisory meetings), which include recruitment of participants, drafting of meeting materials (e.g., agendas, meeting minutes), securing venues and audio/visual equipment, catering and more
In collaboration with project lead and quality and risk officer, monitor and report on their project progress (e.g., write meeting summaries, briefing notes, presentations and executive summaries)
Ensure that any project concerns or risks are communicated to the project lead and associate director
Ensure the ongoing participation, satisfaction and commitment of existing partners and stakeholders related to priority projects through ongoing communication and by supporting them in their endeavours to work with CCSA
Identify and engage key stakeholders and partners in the advancement of the initiative’s objectives (e.g., recruiting new members and retaining existing members)
Promote events to key audiences using targeted methods
Coordinate internal resources, external partners and vendors for the smooth execution of projects
Support project lead to ensure projects are delivered on time, within scope and within budget
Participate in the development and execution of internal processes for review of deliverables, budget and production of resources
Participate in comprehensive sex- and gender-based analyses of evidence, data and reporting
Working with the collective impact and performance measurement analyst, report on project performance using appropriate organizational systems, tools and techniques
Develop detailed work plans to track progress
Create schedule and project timelines
Manage project budgets
Track deliverables and keep team updated about timelines
Create and maintain thorough project documentation
Other duties as assigned
University or college degree, and a minimum of two years of project management and coordination experience
Knowledge of concepts, approaches and practices relevant to project management
Strong organizational, planning and time management skills, with the ability to multitask, produce and coordinate projects with tight timelines
Excellent interpersonal, verbal and written communication skills
Proven ability to foresee risk and allow for contingency when planning
Monitor and adjust plans, as necessary
Experience leading and managing multiple complex projects
Experience or expertise in the field of substance use and addiction or other chronic health conditions
Knowledge of sex- and gender-based analysis
Experience working in or with governmental, non-governmental and international organizations
Bilingual — French and English
Consideration of candidates will begin immediately and will continue until the position is filled. Interested candidates should submit a résumé and covering letter by email to . We thank all respondents; however, only those candidates selected for an interview will be contacted.
How to Apply
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Interested candidates should submit a résumé and covering letter by email to .
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