Job Posting 70611

Immigrant Job Shop Program Assistant
Archway Community Services
Vancouver & Lower Mainland, Fraser Valley
Abbotsford
closed 3 days ago (Wed, 5 May)
full time - term / contract

JOB SUMMARY

 

The Project Assistant will provide overall project and administrative support to the IJS project team.   This position includes scheduling, collecting client information, using client-tracking databases, preparing reports, and aiding during facilitation. Assisting in the recruiting and marketing of potential participants. As well as supporting participants through the various components of the project.   

 

Responsibilities

  • Promotes and markets project in community.
  • Recruits potential participants.
  • Assisting in overall aspects of project as deemed necessary by Project Supervisor.
  • Administrative support to Project Supervisor and project team
  • Will assist in other duties deemed necessary by Project Supervisor.
  • Providing support and assistance to project participants
  • Providing all administrative duties as required by project: filing, typing, photocopying,
  • Preparation of information for reports required by Project Supervisor, Agency, and Funder
  • To schedule team meetings, prepare agenda, take minutes, distribute to team.
  • Will manage and track office supplies and ensure welcome area is clean and well maintained.
  • Document participant attendance
  • Collect and input participant demographic information into database.
  • In class assistance in group facilitation as required
  • Work with project team to bring optimum results for Participants.
  • Participate in agency, department and project meetings and activities.
  • Follows established project guidelines, policies and procedures and adherers to agency policies. 

Requirements and Qualifications

 

Education and Certification:

  • High School Diploma and or an equivalent combination of education and experience
  • Satisfactory Criminal Records Check

Experience:

  • At least 4+ years’ experience in assisting and administrative roles
  • At least 4+ years’ experience working with diverse multi barrier ELL persons.
  • Must be able to communicate with multi barrier immigrant/visible minority/ELL persons.
  • Effective cross-cultural experience, sensitivity, and skills.

 

Knowledge and Skill Set

  • Excellent interpersonal and communication skills
  • Marketing experience would be asset.
  • Strong computer, database, Internet, and Email experience
  • Ability to prepare monthly project reports.
  • Professional integrity, adaptability, and flexibility
  • Cross cultural awareness
  • Ability to perform multiple tasks.
  • Strong organizational and time management skills
  • Demonstrated ability to work as a team member and independently with minimal supervision.
  • Second language a definite asset

Working Conditions

  • Must have access to reliable vehicle.

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