CABINET COMMITTEE COORDINATOR
PERMANENT FULL-TIME POSITION (37.5 hours per week)
LOCATION: Provincial Office - 13401 – 108th Avenue, Surrey
CLOSES: May 14, 2021 at 4:30 PM PST
ABOUT MÉTIS NATION BRITISH COLUMBIA
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.
ABOUT THE OPPORTUNITY
We are seeking a highly motivated, team-orientated individual to join our Provincial Office team as a Cabinet Committee Coordinator.
Reporting to the Executive Assistant to the President and Deputy Minister/CEO, the primary objective of the role is to provide administrative and clerical support to the various MNBC Cabinet committees.
MNBC’s Employer of Choice Initiatives offers employees a competitive total compensation package including:
- Comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
- 14 paid days per year for statutory and cultural days (Indigenous People Day & Louis Riel Day)
- Carpool, parking & public transit subsidies (Provincial Office only)
- Educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
- Remote workplace supports.
- Internal advancement & redeployment opportunities
KEY DUTIES AND RESPONSIBILITIES
- Provide administrative assistance to MNBC Cabinet committees, including writing and editing correspondence.
- Maintain accurate list of all committee members and report any vacancies to the MNBC Cabinet.
- Attend all committee meetings and assist with the preparation of meeting minutes and notes when needed.
- Liaise with committee members on behalf of the committee chair and Cabinet Secretariat.
- Ensure committee meeting agendas, minutes, and attachments are saved to appropriate folders.
- Record all action items and follow up with corresponding Cabinet Ministers, Deputy Minister/CEO, and Senior Directors to ensure completion.
- Answer incoming phone calls and accurately take and relay messages.
- Work closely with the Cabinet Secretariat to ensure all pertinent information is communicated with the Cabinet Ministers.
- Work with MNBC Communities to advise of any pertinent information that needs to be shared through social media channels.
- Organize meetings, including scheduling, sending reminders, preparing meeting agendas, and organizing catering, as needed.
- Support MNGA and AGM planning, as required
THE IDEAL CANDIDATE
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
- Degree or diploma in a related field
- Minimum of four (4) years of experience in an administrative role
- Combination of relevant experience, education, and training will be considered.
- Experience operating standard office equipment
- Ability to maintain a high degree of confidentiality and act with appropriate discretion, in a calm and professional manner.
- Demonstrated ability to communicate at a high level both verbally and in writing
- Demonstrated ability to problem solve and make decisions.
- Proven ability to utilize strong interpersonal skills to deal with others effectively.
- Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision
- Proven ability to utilize, adapt and embrace new technologies, including Office 365, virtual meeting platforms, document-sharing platforms, and other database/software required by the role
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC
- There will be a need to attend meetings and events which may require work and travel outside of the normal business hours.
- Ability to provide a satisfactory Criminal Record Check
- Valid BC Class 5 Driver’s license and access to reliable personal vehicle for work purposes
The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.
Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Aboriginal (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.