Job Posting 71761

Administrative/ Job Developer Assistant
The Career Foundation
Hamilton area
closed 10 days ago (Mon, 14 Jun)
full time - term / contract

Position Type:  Full-time Contract Until Sept 30th, 2021 (possibility of extension)

Experience: 1 + years

Number of Positions: 1

Reporting to: Program Coordinator

Location: Hamilton, ON (remote role for the time being due to COVID – will return to office when deemed safe)

Start date: June 2021

Responsibilities (include but are not limited to):

  • Provide administrative support for the program and staff
  • Work with the participants, employer partners, and team to gather all required program documentation
  • Assist team in finding suitable candidates to fill the group through the application process
  • Maintain accurate documentation of contacted employers, job leads, and any other job development activity
  • Attend to incoming calls, provide program information to callers, and online applicants
  • Liaise with prospective applicants to encourage / confirm their participation
  • Facilitate initial eligibility screening for assisted services and prepare proper documentation
  • Provide information referral services to participants regarding other Employment Ontario and community service
  • Assist staff in the creation and distribution of promotional materials
  • Assist in scheduling new candidates for assessments and workshops
  • Conduct consistent follow-up with new participants that have been scheduled to start the program
  • Communicate with partners to maintain effective referral and reporting relationships
  • Direct participants to relevant job search resource.
  • Conduct industry research and compiles data and statistics
  • Research and organize industry-relevant resources and links
  • Other duties as required


Qualifications/ Skills Required:

  • Post-secondary education or equivalent experience is required
  • Experience in an administrative role will be considered an asset
  • Comfortable working with barriered youth
  • Superior computer skills using Microsoft Office Suite (Word, Excel, Access, Power Point)
  • Knowledge of online communication platforms, techniques, and tools (Zoom, MS Teams and SharePoint) with an aptitude and willingness to learn and work with new technologies
  • Customer service oriented with ability to uphold the organization’s service standards and policies
  • Excellent verbal and written communications skills for giving and receiving information, participating in meetings, and writing reports
  • A professional yet courteous approach to service with a high level of respect for the diversity of the people served and an ability to maintain client confidentiality
  • Excellent organizational skills, able to multi-task, take initiative, and manage change/transition.
  • Knowledge of the current labour market trends, the impact of COVID-19 on the labour market, job search techniques and employment research methods
  • Demonstrated care and concern for maintaining the good reputation of The Career Foundation
  • Possesses core competencies including communication skills, punctuality & attendance, organization/time management, self-motivated/self-directed, interpersonal skills/attributes, and professionalism
  • Flexible to assist team members and clients while ensuring that all program goals are met
  • Ability to work remotely in a productive and efficient manner when required
  • Flexible to work evenings and weekends as needed
  • Fluent in English - a second language will be considered an asset




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