Job Posting 72063

Program Assistant
Vancouver & Lower Mainland
Tri-Cities, BC
closed 6 days ago (Fri, 18 Jun)
full time  •  $21.00 - $21.43 per hour

Division: Local Immigration Partnership (LIP)


Program: Local Immigration Partnership (LIP)


Number of Positions: 1


About the Position:

The Program Assistant is responsible for providing administrative support to the Tri-Cities Local Immigration Partnership


Reports to: Program Manager


Key Duties & Responsibilities:

  • Provides administrative assistance to the Tri-Cities LIP council, working group, advisory table, and executives
  • Takes meeting minutes and develops reports and action plans as needed
  • Oversees financial aspects of the partnership including purchasing, processing invoices, and reconciliation of the budget
  • Collaborates with community partners, advisory table members, and the general public by providing information and assisting with requests on an as-needed basis
  • Ensures Tri-Cities LIP and partner information is organized, analyzed, presented, and distributed in accordance with the annual communications plan
  • Maintains Tri-Cities LIP communication platforms including website, social media, and e-newsletters on an ongoing basis
  • Works with the Tri-Cities LIP Manager Program Manager and Program Coordinator to plan, oversee and implement all aspects of community engagement initiatives such as events, community forums, projects, and dialogues
  • Monitors event production plans and, arranges logistics with multiple stakeholders such as steering committees, venue and catering contractors, and equipment rentals
  • Supports volunteers and contractors who participate in events, committees and/or projects
  • Addresses immediate requests and makes referrals to agency, community, and government resources and providing information as appropriate
  • Other related duties as assigned by the Program Manager

Qualifications & Experience:

  • Post-Secondary Education in Social or Human Sciences
  • Minimum of 1 year experience working in an administrative role
  • Experience working in a non-profit environment with a broad range of stakeholders
  • Experience in event planning and management
  • Experience in budgeting and office accounting (e.g. purchase orders, invoices and reconciliation)
  • Knowledge of newcomer and settlement resources
  • Knowledge of the social services industry

Job Skills & Abilities:

  • Excellent written and oral communication skills
  • Additional languages are considered an asset
  • Excellent interpersonal and intercultural communication skills
  • Excellent technical skills in MS Office and web-based applications
  • Excellent attention to detailed and confidential information
  • Ability to work independently and as a part of a team
  • Ability to adapt to changing work demands

Other Requirements:

  • Criminal Record Check Required
  • Able to work evenings and weekends as required
  • Able to travel for work in the local geographic region as required

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