Job Posting 72430

Administrative Assistant
Métis Nation British Columbia
Vancouver & Lower Mainland
13401 108 Ave, Surrey, BC V3T 5T4
closes in 32 days (Tue, 31 Aug)
full time - term / contract

ADMINISTRATIVE ASSISTANT – WOMEN & GENDER EQUITY

TEMPORARY FULL-TIME POSITION UNTIL MARCH 31ST 2022
LOCATION: Provincial Office - 13401 – 108th Avenue, Surrey
CLOSES: Position will remain open until filled and close without notice


ABOUT MÉTIS NATION BRITISH COLUMBIA

Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

 

ABOUT THE OPPORTUNITY

We are seeking a highly motivated, team-orientated individual to join our Ministry of Women & Gender Equity (MOWGE) team as an Administrative Assistant.

Reporting to the Provincial Women’s Manager, the primary objective of the role is to ensure MOWGE activities run smoothly and efficiently.

 

 

KEY DUTIES AND RESPONSIBILITIES

  • Oversee day-to-day operations including calendar management, travel arrangements, and

answering telephone, in-person, and electronic inquiries or directing calls to appropriate

individuals in the Ministry or organization.

  • Coordinate internal and external meeting logistics, including facility logistics, preparation and

electronic organization of meeting materials and agenda, facilitating telephone or online conference calls, taking minutes, and documenting action items for follow up to ensure completion.

  • Develop and maintain electronic and manual filing system.
  • Process mail outs for various project work.
  • Collect, organize, and maintain data collected from various program initiatives.
  • Perform a variety of administrative duties, including filing, photocopying, binding, scanning, sorting,

filing, and maintaining records in a confidential manner.

  • Perform data entry on various projects.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Create promotional and marketing materials for workshops, presentations, and community events.
  • Provide administrative support for events and gatherings.
  • Handle sensitive information in a confidential manner; and
  • Assist with developing & updating administrative systems to make them more efficient.



THE IDEAL CANDIDATE

  • Administrative Assistant diploma or certificate.
  • Two (2) years of experience in an administrative capacity
  • Combination of relevant experience, education, and training will be considered
  • Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
  • Marketing and Social Media experience will be considered an asset.
  • Demonstrated ability to effectively communicate both verbally and in writing
  • Ability to lead, problem solve, and utilize team-building skills
  • Proven ability to utilize strong interpersonal skills to deal with others effectively
  • Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision
  • Proven ability to utilize, adapt and embrace new technologies, including Word, Excel and other database/software required by the role


OTHER COMMENTS

  • Other duties may be assigned as needed to help ensure the efficient operation of MNBC
  • There will be a need to attend meetings and events which may require work and travel outside of the normal business hours
  • Ability to provide a satisfactory Criminal Record Check
  • Valid BC Class 5 Driver’s license and access to reliable personal vehicle for work purposes

 

The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Aboriginal (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.

 

 

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