Job Posting 72813

Administrative Assistant
New Hope Community Church
London area
London
closes in 16 days (Thu, 12 Aug)
full time  •  Compensation will be based on several factors including relevant education and experience

 

Administrative Assistant

 

The Administrative Assistant provides direct support for the Co-Associate Pastor in all matters of administration.

 

Role of the Administrative Assistant:

 

  • Financial administration, such as preparing the budget, coordinating and liaising with the accountant/bookkeeper, financial record management, financial transactions, payroll administration, bill payments, etc. in compliance with provincial and federal requirements for charitable organizations and to support the day-to-day and ongoing operations of the church and its ministries  
  • Account management including quarterly tracking of both receivables and payables
  • Manage all pre-authorized giving; updates, reports and receipting into system
  • Administration of tax receipts in January/February of every year including the distribution of receipts and the recording of year-end giving
  • Database maintenance (portfolios with respect to contributor recording, volunteer participation, etc.) 
  • In connection with the lead team, review the policies, procedures, and constitutional documentation and recommend updates  
  • Provide administrative support for adult ministries volunteer leadership including life groups co-ordination in the fall of each year
  • Engage in special projects as assigned by the Associate Pastor
  • Assist and prepare for the annual fall audit in conjunction with our Auditor
  • Update constitution and bylaws
  • Miscellaneous duties as required for office management  including answering phones and in-person general inquiries, building maintenance co-ordination, etc.



Shared responsibilities with other staff members:

 

  • General Office/Building Maintenance Duties
  • Storage management 
  • Occasional group projects (church wide social events/seasonal décor/ etc.)


Relationships:

 

  • Directly accountable to the Co-Associate Pastor 
  • Professional relationships (auditor, bookkeeper, treasurer, tellers, bank staff)
  • Develop and maintain active communication, sound interpersonal relationships and rapport with others involved in New Hope Community Church 

 

Core Competencies:

 

  • Organization, planning and time management
  • Written and verbal communication skills
  • Problem-solving
  • Flexibility
  • Reliability
  • Team Player
  • Attention to detail
  • Independence
  • Tech savviness
  • Adaptability

 

Qualifications:

 

  • Office Administration (degree or diploma) or a graduate of a related post-secondary program
  • 5 years experience in a similar role

 

Salary Range:

 

  • Compensation will be based on several factors including relevant education and experience

 

Contact:

 

  • New Hope Community Church

4009 Colonel Talbot Road

London, ON

N6P 1E8

 

Only those who qualify for an interview will be contacted.  A detailed job task list will be provided for those who qualify for an interview.

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