The Sunshine Coast Foundation is a registered charity and a public foundation. We manage more than $7 Million invested through 75+ endowments. Each year we use the earnings on those investments to provide financial support in the form of grants to local charities. In 2021, we will award more than $200,000 in grants to dozens of local non-profits.
The Foundation is currently seeking a part time Finance Associate. Please note that this is not a typical bookkeeping/data entry position. The Finance Associate is responsible for supporting the Executive Director in the following key areas of the Foundation’s financial operations:
- Record all financial transactions, including general ledger and changes to all endowment funds
- Record all gifts, donations, and grants
- Maintain accurate accounting of earnings and and expenses in 75+ endowment funds
- Pay supplier invoices in a timely manner
- Maintain an orderly accounting filing system
- Comply with provincial and federal government reporting requirements (i.e., timely remittances and reporting of payroll, GST and WCB)
- Manage payroll and deductions, including BC WorkSafe
- Prepare T4/T4 summaries for all employees
- Prepare CRA tax receipts for qualifying gifts
- Track expenditures
- Maintain the chart of accounts
- Conduct a monthly reconciliation of bank accounts
- Assemble information for external accountants for the annual review
- Prepare annual statements of activity in endowments for donors
- Work with the Executive Director to prepare the annual budget and quarterly financial reports for the Board
- Maintain the Foundation’s Community Suite online accounting system
- Administer portal access to Fund Advisors
- Support the grant-making process
- Prepare the annual spreadsheet calculating weighted averages, cost recovery amounts, and grant amounts for each endowed fund
- Make grants as directed
- Participate in Board and committee meetings as required
- Pick up mail from Sechelt post office box weekly
- As time permits and on request, support the Executive Director in administering the Foundation’s programs and activities.
- Formal training in accounting and financial management
- Good computer skills
- Good oral and written communication skills
- Well-organized and capable of multi-tasking
- Minimum five years’ experience in a fast-paced office environment
- Minimum five years’ experience bookkeeping in a complex financial environment; non-profit experience an asset
- Willingness to master Community Suite software (a financial management software designed by Foundant for community foundations)
- Familiarity with Microsoft Office 365 products
- This is a permanent, part-time position
- Fifteen (15) hours per week during regular business hours.
- The successful candidate will work from home on the Sunshine Coast.
- The Foundation will provide a laptop for the use of this position
- This position works in close collaboration with the Executive Director
- There is opportunity for growth and advancement in this role, as the Foundation grows
- $25 to $30 per hour, depending on experience, plus 4% vacation paid monthly.