Job Posting 73017

Finance Associate
Sunshine Coast Foundation
Vancouver Island & Coastal areas
Sunshine Coast, BC
closed yesterday (Mon, 26 Jul)
part time  •  $25 to $30 per hour depending on qualifications + 4% vacation pay

The Sunshine Coast Foundation is a registered charity and a public foundation. We manage more than $7 Million invested through 75+ endowments. Each year we use the earnings on those investments to provide financial support in the form of grants to local charities. In 2021, we will award more than $200,000 in grants to dozens of local non-profits.

 

The Foundation is currently seeking a part time Finance Associate. Please note that this is not a typical bookkeeping/data entry position. The Finance Associate is responsible for supporting the Executive Director in the following key areas of the Foundation’s financial operations:

 

Bookkeeping

  • Record all financial transactions, including general ledger and changes to all endowment funds
    • Record all gifts, donations, and grants
    • Maintain accurate accounting of earnings and and expenses in 75+ endowment funds
    • Pay supplier invoices in a timely manner
    • Maintain an orderly accounting filing system
    • Comply with provincial and federal government reporting requirements (i.e., timely remittances and reporting of payroll, GST and WCB)
  • Manage payroll and deductions, including BC WorkSafe
    • Prepare T4/T4 summaries for all employees
  • Prepare CRA tax receipts for qualifying gifts
  • Track expenditures
    • Maintain the chart of accounts
  • Conduct a monthly reconciliation of bank accounts
  • Assemble information for external accountants for the annual review
  • Prepare annual statements of activity in endowments for donors
  • Work with the Executive Director to prepare the annual budget and quarterly financial reports for the Board
  • Maintain the Foundation’s Community Suite online accounting system
    • Administer portal access to Fund Advisors
  • Support the grant-making process
    • Prepare the annual spreadsheet calculating weighted averages, cost recovery amounts, and grant amounts for each endowed fund
    • Make grants as directed
  •  

Other Duties

  • Participate in Board and committee meetings as required
  • Pick up mail from Sechelt post office box weekly
  • As time permits and on request, support the Executive Director in administering the Foundation’s programs and activities.

Qualifications

  • Formal training in accounting and financial management
  • Good computer skills
  • Good oral and written communication skills
  • Well-organized and capable of multi-tasking
  • Minimum five years’ experience in a fast-paced office environment
  • Minimum five years’ experience bookkeeping in a complex financial environment; non-profit experience an asset
  • Willingness to master Community Suite software (a financial management software designed by Foundant for community foundations)
  • Familiarity with Microsoft Office 365 products

Working Conditions

  • This is a permanent, part-time position
  • Fifteen (15) hours per week during regular business hours.
  • The successful candidate will work from home on the Sunshine Coast.
  • The Foundation will provide a laptop for the use of this position
  • This position works in close collaboration with the Executive Director
  • There is opportunity for growth and advancement in this role, as the Foundation grows

Salary Range

  • $25 to $30 per hour, depending on experience, plus 4% vacation paid monthly.

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