Job Posting 73198

Program Assistant - Financial Management Hub
Edmonton area
closes in 2 days (Thu, 29 Jul)
full time

Are you an organized and detail-oriented administrative professional that thrives in a fast paced environment? Do you excel at providing person centered services with non-judgement and openness with an end goal of ensuring all people are welcomed? e4c’s Financial Management Hub is searching for a Program Assistant who will be responsible for day-to-day administrative support including data entry, record keeping, managing correspondence, maintaining a filing system and overall supporting team members. The Program Assistant is the first point of contact for any inquiries from the community and develops relationships with a variety of stakeholders to build positive community relations.

The Financial Management Hub Program works with individuals and families that are experiencing complex needs related to housing, mental health or financial barriers. Through referrals by the Housing First agency and Alberta Health Services, the Financial Management Hub Program team seeks to empower individuals and their families in achieving their goals!

Hours: Monday to Friday: 40 hours per week

Why Join Our Team

  • Empower individuals through meaningful opportunities and positively impact those we serve.
  • In-house training opportunities and supervisory sessions to build professional knowledge and skills.
  • Full-time position includes: health, dental, sick days, matching RRSP contributions, an employee assistance program, and other work related benefits.
  • Connect with a variety of stakeholders – team members, Hub Program users, general public and community members to build and model positive community relations.

In Your Role You Will

  • Respond to telephone, electronic and walk-in inquiries or forward to appropriate team member.
  • Support Financial Administrators with day-to-day administrative duties including but not limited to: performing data entry, taking documentation and case notes, handling correspondence, scheduling and confirming appointments, arranging money distribution and distributing transit passes etc.
  • Provide general information to team members, persons served and the general public regarding the Financial Management Hub Program’s services.
  • Answer general phone inquiries and walk-ins in a professional and courteous manner.
  • Operate and maintain multi line telephone and voice mail system, i.e. programming features, setting up new mailboxes, provide technical support to staff.
  • Receives, sorts and distributes all incoming deliveries and mail along with coordinating all outgoing mail.
  • Maintains inventory of office supplies, orders supplies and arranges for servicing of office equipment.
  • Sort and file documentation according to established filing systems in a timely and logical manner.
  • Sends fax and e-mail documentation to partner agencies and creditors.

Education and Certifications

  • Diploma in Business Administration, Information Processing or related discipline.
  • De-escalation, First Aid and Crisis Intervention Training.
  • Must provide clear Police Information Check with Vulnerable Sector Check.
  • Intervention Record Check.


  • 1+ years of experience with administrative support and information processing is required.
  • Knowledge of office equipment and computer software programs i.e., MS Word; MS Excel and MS Outlook
  • Understanding of complex barriers that affect people living on a low-income is an asset.
  • Knowledge and use of Database software is an asset.
  • Knowledge and experience with community programs and resources related to financial literacy is an asset.

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

Thanks for looking on and good luck with your job search!