Job Posting 73256

Digital Asset And Database Administrator
Vancouver Art Gallery
Vancouver & Lower Mainland
closing today (Tue, 27 Jul)
part time  •  Pay Grade 19 Step 1 – Step 5 $25.71 to 29.97 per hour


Reporting to the Photographer and the Rights and Reproductions Coordinator, the Digital Asset and Database Administrator will work collaboratively with the Photo-Imaging, Rights and Reproductions and Registration Departments with the implementation and administration of a new digital asset management system (DAMS–Piction) and collections management system (CMS–Axiell Collections).
The incumbent will work with staff across the Gallery including Curatorial, Marketing, Public Programs, Development and others, to assist with their project and program needs.

Key responsibilities include managing and troubleshooting the DAMS and CMS, developing a workflow framework, ingesting assets, updating data/metadata, user support and general system maintenance.

Assists with the implementation of DAMS and CMS database systems.

Maintains the integration of digital media assets and associated metadata between the DAMS and CMS.

Organizes, renames and ingests images to the DAMS system and develops and implements metadata schemas according to established standards.

Assists with designing workflows for image permissions, requests and fulfillment. Creates and maintains institutional guidelines/knowledge base.

Trains, educates and provides technical support to staff for the DAMS and CMS.

Creates user accounts with variable security and access rights, organizes assets within the DAMS and CMS with access levels for various user groups.

Provides day-to-day maintenance and long-range administrative oversight of the DAMS and CMS. Applies updates, troubleshoots problems, assists with reports and configurations.

Degree in library and information science, computer science, museum studies or a related field, or equivalent combination of education and experience.

Two or more years of experience with data and/or image management.
Solid technical, analytical and problem-solving skills, highly organized with a strong attention to detail and accuracy.

Knowledge and understanding of photography, Photoshop and digital image file parameters, including image size, resolution, bit depth, compression, color profiles, and image formats.

Demonstrated ability to work independently and as part of a team. Excellent communication and writing skills.

Experience with Axiell Collections and/or Piction is ideal. Experience with Structured Query Language, Web Server Software and Microsoft SQL Server also an asset.

The successful candidate will have strong technical skills and experience with image management, database administration, metadata schemas, data vocabularies and copyright, and possess a passion for the arts.

Pay Grade 19 Step 1 – Step 5 $25.71 to 29.97 per hour



28 hours (4 days) per week. Vancouver Art Gallery full-time staff are currently working reduced hours. Should hours increase this position would receive additional hours.


This is a temporary position for 1 year with the possibility of renewal. Start date is September 2021. Position is based in Vancouver, BC and work is on-site. Limited/occasional telecommuting arrangements may be considered.

Please send your resume by Tuesday, July 27 , 2021 to the Director of Human Resources, Vancouver Art Gallery, 750 Hornby Street, Vancouver, BC V6Z 2H7, Fax: 604-682-1086, Email:


We thank all applicants for their interest; however, only those short-listed will be contacted.


The Vancouver Art Gallery commits to providing equitable access to everyone. We actively support accessibility, anti-racism, LGBTQ2S+ inclusion and encourage diversity in our staff, visitors, volunteers, and programming. We cultivate a safer space where all voices are heard, valued, and represented. The Gallery stands against hatred, discrimination, racism, homophobia, and transphobia.



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