Job Posting 74438

Administrative Assistant – Seymour Office & Donor Relations
Aunt Leah's Place
Vancouver & Lower Mainland
Vancouver, BC
closes in 8 days (Mon, 4 Oct)
full time

Administrative Assistant – Seymour Office & Donor Relations


Job Summary: Under the direction of the Donor Relations Officer, the Administrative Assistant – Seymour Office will be responsible for a wide variety of tasks to support administrative functions at Aunt Leah’s Vancouver Office, and assist the Resource Development team in implementing and maintaining donor recognition and stewardship processes.


Reports to: Donor Relations Officer


Skills & Qualifications:

  • Admin/Office Assistant Certificate at a minimum and/or 1-year relevant work experience or an equivalent combination of education and experience
  • Outstanding communication and interpersonal abilities
  • Stellar attention-to-detail and strong organizational and time management skills
  • A high level of professionalism
  • Experience with database management
  • Ability to maintain strict confidentiality
  • Positive attitude, tact, diplomacy
  • Organized, flexible, and demonstrated ability to prioritize to meet multiple deadlines
  • General computer skills, familiarity with Microsoft Office Suite (Outlook, Word, Excel)
  • Ability to work collaboratively within a team, but also independently when required
  • Ability to take initiative and exercise good judgment
  • Ability to interact and maintain working relationships with individuals of varying backgrounds
  • Knowledge of the non-profit sector an asset
  • Ability to work independently and has a strong initiative
  • Ability to work well under limited supervision


Job Requirements

  • Satisfactory Criminal Record Check
  • Adheres to the Society’s Code of Ethics
  • CPI – Non-Violent Crisis Prevention Intervention Training
  • Ability to work flexible hours, and occasional evenings to assist with events


Primary Duties & Responsibilities:


General Responsibilities include:

  • Reception duties, front desk & assistance for walk-in guests
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage and respond to incoming phone calls/emails, connecting correspondence to specified team members and/or required departments
  • Mailing (distribution, postage, couriers, and mailouts)
  • Office supply management - keep stock of office supplies and place orders when necessary
  • Kitchen Supplies (ordering and organizing)
  • Oversees maintenance and repairs for the office building
  • Administrative tasks associated with all meetings and events
  • All other professional supported needed by the Leadership Team at Seymour Office
  • Coordinating office activities and operations to secure efficiency and compliance with company policies
  • Maintaining office equipment as needed by coordinating and arranging general repairs with leasing and service companies
  • Performing general office duties and errands (which may include picking up print communications, event supplies, and/or office supplies at Aunt Leah’s New Westminster Office).
  • Creating, maintaining, and entering information into databases.



Donor Recognition and Stewardship:

  • Preparing reports for creating & tracking Thank you cards, welcome packages, etc.
  • Data entry & database management
  • Admin support with Gift Processing
  • Assist with the tax receipting process
  • Database training and knowledge with Salesforce & Click & Pledge to assist with donation entry
  • Event management module assistance & volunteer management module assistance
  • Assistance with campaign fundraising mail-outs
  • Support the maintenance & ongoing development of the donation tracking systems
  • Other duties as assigned by the Development team

This position may be required to perform other related duties that do not affect the nature of the work.


We offer: A comprehensive benefits package (for positions that are longer than 6 months in duration) that
includes: dental, extended health care including vision care and prescription, personal time package, and
employee discount at our Thrift Store.

Hours of Work: Generally Monday to Friday (37.5 hours a week; 7.5 hours/day); may require working some
evenings and weekends as well as some remote work during the COVID-19 pandemic.

Salary: Commensurate with qualifications.

How to Apply:
Please send your resume and cover letter, quoting Administrative Assistant – Seymour Office & Donor Relations in the subject line, to
. Short-listed candidates will be contacted for interviews. Thank you for your interest in Aunt
Leah's Independent Life Skills Society!

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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