PERMANENT FULL-TIME POSITION (37.5 hours per week)
LOCATION: Provincial Office – Station Tower (13401 – 108th Avenue, Surrey)
CLOSES: Posting will remain open until filled and will close without notice
ABOUT MÉTIS NATION BRITISH COLUMBIA
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.
ABOUT THE OPPORTUNITY
We are seeking a highly motivated, team-orientated individual to join our Finance team as a Finance Coordinator.
Reporting to the Finance Manager, the primary objective of the Finance Coordinator is to coordinate and monitor the workflow to Accounts Payable and Accounts Receivable and to provide support to the Finance Manager.
KEY DUTIES AND RESPONSIBILITIES
- Maintain client confidentiality and security of documents
- Managing Accounts Payable workflow including quality assurance by:
- Managing incoming emails to Accounts Payable
- Assigning and prioritizing items for processing and monitoring workflow
- Assigning queries to Accounts Payable staff
- Assigning data entry for MNBC clients
- Reviewing contract and contract amendment information for accuracy and assigning for data entry
- Ensuring invoices are processed on a weekly basis within 2 payment cycles
- Train AP staff in data entry of various items as needed (Contracts, Invoices, VISA’s)
- Assist AP staff with problem solving and decision making when processing invoices
- Review & reconcile Aged AP reports and Summary of Client Funding reports on a weekly basis. Assign outstanding items for follow-up.
- Reporting invoices outstanding past 10 business days to the accounting managers along with the reasons
- Reviewing electronic payment files prior to processing and ensuring they are processed within banking limits and payment deadlines
- Preparing and reviewing various finance spreadsheets for data entry, client schedules and funding monitoring
- Track and reconcile funding to contracts
- Review & reconcile Aged AR reports monthly
- Assist with budget preparation for various programs
- Preparing journal entries as necessary
- Prepare detailed financial reports, as necessary such as:
- Outstanding invoice list
- Weekly AP processing statistics
- Funding reports
- Provide additional support as needed to the finance manager
- Ensure compliance with MNBC policies and procedures.
- Assist with yearend audit preparations
THE IDEAL CANDIDATE
- Degree or diploma in Accounting, Business Administration, or related field
- Minimum of two (2) years of experience in a related field
- Combination of relevant experience, education, and training will be considered
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
- Knowledge of financial management processes and procedures, and full-cycle accounting practices
- Prior experience using accounting software
- Demonstrated ability to effectively communicate both verbally and in writing
- Ability to lead, problem solve, and utilize team-building skills
- Proven ability to utilize strong interpersonal skills to deal with others effectively
- Proven ability to prioritize tasks, meet deadlines, and work with minimal supervision
- Proven ability to utilize, adapt and embrace new technologies, including Word, Excel and other database/software required by the role
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC
- There will be a need to attend meetings and events which may require work and travel outside of the normal business hours
- Ability to provide a satisfactory Criminal Record Check
- Valid BC Class 5 Driver’s license and access to reliable personal vehicle for work purposes
The above requirements are what MNBC is seeking in the ideal incumbent at the time of posting and are subject to change based on needs.
Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants who self-identify as Aboriginal (First Nation, Métis or Inuit). All qualified candidates are encouraged to apply.