Job Posting 75043

Administrative and Research Assistant
Watershed Watch Salmon Society
Vancouver Island & Coastal areas
closed 4 days ago (Wed, 15 Sep)
canada summer jobs / summer students  •  $16 per hour

Watershed Watch Salmon Society’s mission is to defend and rebuild BC’s wild salmon and their habitats. We are seeking an Administrative and Research Assistant for our Victoria office. This role would be well suited for anyone looking to gain experience in the non-profit sector.

The Administrative and Research Assistant will support our Executive Director, Operations Director and Financial Manager in various clerical duties which will include tasks that have a direct impact on our program work such as data entry, data quality checks, and file management. The Administrative and Research Assistant will also lead an important project of organizing and digitizing a range of hard copy publications related to salmon conservation so they can be available as educational resources for the public, researchers, and other wild salmon advocates. This role will also help us audit our current administrative training and office manuals and help us update and create new resources as needed. 

Working closely with both the Operations Director and Executive Director, the Administrative and Research Assistant will have the opportunity to hone their project and time management skills. The successful applicant will also benefit from exposure to our team’s exciting program work in salmon conservation advocacy, which focuses on restoring and protecting salmon habitat and improving the management of water, fisheries, and salmon aquaculture in B.C. The job will provide experience and personal development for anyone interested in environmental science, conservation advocacy, public engagement, and communications, and general non-profit management practices.

Please note this is a short-term contract for a total of 280 hours; flexible hours; 2-4 days/week.


Position Responsibilities:

The duties of the Administrative and Research Assistant will include:

  • Data entry and data quality checks
  • Organizing and digitizing a range of hard copy publications related to wild salmon conservation
  • File migration, management and organization
  • Assisting with an audit of our administrative training manuals; including updates and creation of new resources, as needed. 
  • Conducting research, as required

About You:

  • You are thorough, hard-working, professional, and make valuable contributions to the teams you work with
  • You are organized and self-motivated
  • You have strong attention to detail
  • You are a clear communicator 

Required Qualifications:

  • Desired level of education: Post-secondary (university, community college, CEGEP, technical institute).
  • Experience with general business software such as the Google Suite (docs, sheets, etc.), MS Office (Word, Excel, etc.), Adobe Acrobat (for scanning/digitizing hard copy documents), and project and time management software.
  • Familiarity or comfort in using Contact Relationship Management or other database systems (we use Keela) as well as invoice and expense management software (e.g., Expensify). 
  • Familiarity with Pacific salmon ecology and management (not required, but will be an asset).
  • This is a Canada Summer Jobs position and all candidates must:
    • be between 15 and 30 years of age at the start of the employment;
    • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment*; and,
    • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

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