Officer, Events & Sponsorship
Location: Development Office and working remotely
Reporting to: Manager, Events & Sponsorship
Job status: Permanent full-time 1.0 FTE (75 hours bi-weekly)
Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care.
As an active member of the Communications, Marketing & Events team, you will support the development and execution of Canuck Place Children’s Hospice’s (CPCH) signature events including the Gift of Time and Gift of Love galas. You will be responsible for leading and executing on our auction, ticket sales, volunteer, and guest communication strategies and will be responsible for solicitation, activation, reporting, and stewardship of a sponsorship portfolio. This role also leads all aspects of the development and execution of donor stewardship events.
- Coordinates and provides support for all signature event logistics, while maintaining adherence to critical paths and deadlines
- Works closely with the Manager, Events & Sponsorship to support the Gift of Time and Gift of Love gala committees in reaching their objectives with emphasis on providing exceptional communication and support during planning and execution
- Manages various guest experience pieces, including ticket purchase processing, guest registration, event marketing materials, and guest communications resources
- Supports the development of the gala guest journey to mitigate risk and establish contingency plans
- Responsible for building and maintaining a portfolio of gala sponsors including package design and development, solicitation, negotiation, activation, recognition, and benefit tracking and fulfillment, reporting, and stewardship of each relationship
- Supports the development of event collateral including website content, signage, and event programs
- Manages the live and silent auction strategy, processes, and resources for gala events
- Manages the development and execution of pre-gala fundraising initiatives including Friends of Gift of Time, Moms for Canuck Place, Lawyers for Canuck Place, and Healthcare Heroes for Canuck Place
- Provides support, direction, and mentorship to the Coordinator, Events & Communications
- Working closely with CPCH Volunteer Services, manages volunteer recruitment, training, and execution for all events
- Manages the operations and logistics for donor recognition events, working closely with the Development team to determine objectives, event concept, invitation process and criteria, and volunteer requirements
- Supports the development and tracking of event budgets, contracts, and agreements for stewardship events
- Works closely with the CPCH Donor Services and Finance teams on data management, invitation list development, invoices, tax receipting, and guest inquiries
- Liaises with staff in various departments, Canuck Place volunteers at events, as well as external vendors and suppliers
- Manages CPCH involvement in BMO Vancouver Marathon RUN4HOPE and Scotiabank Half Marathon & 5K Charity Challenge
EDUCATION AND EXPERIENCE
- Post-secondary degree or diploma in event planning, marketing, or communications
- A minimum of 5+ years’ experience supporting similar scope events, preferably in a non-profit organization; or an equivalent combination of education and experience.
What you bring to the role:
- Demonstrated understanding of large-scale fundraising events
- Proven success in soliciting, securing, and executing on event sponsorships
- Excellent verbal and written communication skills
- Ability to manage multiple projects with impeccable attention to detail
- Proven strategic, creative, and analytical skills
- Demonstrated ability to be a collaborative team player who is able to establish and maintain positive, effective working relationships, both internally and externally in a hybrid work environment
- High degree of initiative, resourcefulness, and thoughtfulness in the decision-making process
- Excellent organization and time management skills, and the ability to be flexible around changing priorities
- Demonstrated ability to handle high pressure situations in a calm and professional manner
- Clear and valid BC driver’s license and access to a vehicle are required
- Proficiency in Trello, Slack, Google Drive, Dropbox, Raiser’s Edge, Givergy, Adobe InDesign, and WordPress are an asset
- High integrity
- Good judgment and objectivity
- The ability to balance being consultative and collaborative, while taking ownership and initiative
- A sense of humor
- Excellent time management skills
- Demonstrated flexibility that allows you to work with high energy, creative people.
- The ability to thrive and effectively manage priorities in a changing, ambiguous environment
Note: Flexibility is necessary, as this position requires occasional weekend and evening work and travel within and outside the Lower Mainland.
Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.
Please submit your cover letter and your resume at https://www.canuckplace.org/about-us/careers/ by September 19, 2021. We recognize the importance of a diversified workforce, and we encourage First Nations, Inuit and Metis candidates, members of visible minorities and persons with disabilities to apply.
We thank all applicants for their interest; however, only those candidates who have been short-listed will be contacted.