Job Posting 75304

Assistant, Human Resources
YMCA of Greater Vancouver
Vancouver & Lower Mainland
620 Royal Avenue, New Westminster
closed 7 days ago (Sun, 19 Sep)
full time - term / contract  •  $17.00 per hour


Date Posted:                        September 9, 2021


Position Title:                      Assistant, Human Resources


Location:                                New Westminster YMCA (620 Royal Avenue, New Westminster)

Terms:                                    Temporary, Full-Time (35 hours per week)


Start Date:                            As soon as possible

End Date:                               January 28, 2022


Rate:                                        $17.00 per hour

Reports to:                            Director, Employee Relations


About us:

The YMCA cares about raising healthy and resilient kids, ensuring youth feel confident and supported, and helping people feel healthy and connected to others in the community. As the Lower Mainland's largest operational charity, our staff and volunteers provide vital community services that have a positive impact on some of the community's most pressing social issues.


We’ve been a part of the Lower Mainland for more than 130 years––a place where people of every age and background find the support they need to reach their potential. Serving 120,000 people annually, the YMCA of Greater Vancouver provides programs and services in health and fitness, aquatics, child care, camp, employment, education and training, child and family development, immigrant services, global initiatives, youth leadership development and health management. In all things, we align our activities with our values:

  • Do the right thing - We are caring, respectful, honest and responsible in all we do
  • Put people first - We believe in the strengths, perspectives and passion of people
  • Keep our promises -We do what we say we will do
  • Lead by example -We are courageous, speak with conviction, listen attentively and collaborate


Nature & Scope:

Working collaboratively within an 8-person team, the HR Administrative Assistant supports with administrative tasks related to high volume full cycle recruitment and all other HR tasks.


Major Responsibilities:

  • Filing a high volume of various documents into employee files
  • Answer general phone inquiries and monitor the HR email account to direct emails as needed
  • Update and maintain secure confidential personnel files for employee
  • Call and complete reference checks for potential job applicants
  • Collect, compile, and follow up with applicants to complete hiring packages
  • Enter job applicant information into ADP to start their hire process
  • Submit applications for Criminal Records Checks online to the Ministry of Justice
  • Sign up applicants for the YMCA’s learning lab online courses, and troubleshoot any questions
  • Promote job postings by placing postings on external job boards
  • Contact job applicants for screening purposes and to arrange interviews
  • Provide excellent customer service to all internal and external stakeholders
  • Provide reception coverage at Royal Avenue reception desk as scheduled
  • Ensure adherence to all YMCA policies and procedures, collective agreements and relevant federal and provincial legislation



  • High School diploma required
  • 1-2 years administrative experience in an office settings preferred
  • Excellent oral and written communication skills
  • Strong organizational and interpersonal skills
  • Attention to detail
  • Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (eg: SharePoint, Calendar), internet
  • Experience/knowledge in principles of human resources an asset
  • Non-profit and/or recruitment experience an asset
  • Successful candidates will be required to provide a current and satisfactory Criminal Record Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
  • 3 professional references
  • The YMCA has implemented a mandatory COVID-19 vaccination policy requiring all staff and volunteers to be vaccinated as per the timelines set out by the province - one dose by September 13 and second dose by October 24



In addition to bringing a commitment to YMCA vision and values, the candidate should possess the following competencies:

Leading Self

  • Evolve in Professional Capability – Commit to being better
  • Achieve Excellence and Authenticity – Show up with the best version of you

Leading Others

  • Develop the Potential in Others – Help people grow and lead
  • Create a Culture of Connection – Build bridges between people and partners

Leading Mission

  • Think and Act Strategically – Make good decisions and act on them
  • Make an Intentional Impact – Advance the strength and cause of the Y

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