Job Posting 75327

Kinghaven Peardonville House Society
Fraser Valley
closed 2 days ago (Fri, 24 Sep)
full time  •  $19 - $25


Position:    Bookkeeper

This position is full-time, Monday – Friday.  Part-time could be considered (3-4 days a week)

Kinghaven Treatment Centre was established in 1971 as MSA Halfway House. Over the past 45 years it has evolved into one of the country’s premier intensive residential treatment centers having served in excess of 28,000 adult men who present with problematic use of mood-altering substances. Located in the tranquil Fraser Valley of British Columbia, our campus also includes the new George Schmidt Centre, a 31 unit second-stage housing facility.

Peardonville House Treatment Centre was founded in 1987 as an adult women’s treatment facility to serve the ever increasing demand of services for women in addiction. In 1990, at the request of the provincial government, the “Moms and Kids” program was launched to allow women struggling with addiction to bring their under-school-age children to treatment with them and have them share in the residential recovery experience.

Job Summary:

The Bookkeeper performs complex duties related to one or more of the following areas: accounts receivable, billing and/or accounts payable, such as entering and updating records, verifying information and matching documents, posting to general ledger and reconciliations. Oversees the daily operation of the office by performing a variety of administrative support functions such as assisting with the preparation of budgets, and monitoring expenditures.

Key Duties & Responsibilities:

  • Processes financial information such as accounts receivable, billing and or accounts payable by performing duties such as entering and updating records using a computerized system, posting accounts payable entries to the general ledger, completing trial balances, following up on overdue accounts and making decisions regarding related action. Identifies reasons for discrepancies and takes corrective action
  • Maintains records, gathers and compiles information and documents such as data required for budget preparation and lists of overdue accounts and sends out reminders as directed. Performs analyses and summaries such as calculating retroactive payments and entitlements and preparing salary costing projections. Assists with the preparation of financial statements and annual T4 slips, and collects information required for budgets and audits
  • Processes and monitors expenditures by performing duties such as initiating documents for purchases (e.g. purchase orders, requisitions), verifying coding and calculations, and liaising with internal departments and/or suppliers
  • Monitors expenditures by comparing actual and budgeted expenditures, identifying variances and anomalies, and following up on variances. Checks source documents such as invoices and expense claim forms for accuracy and completeness
  • Assists with the preparation of budgets by performing duties such as preparing financial summaries and reports and developing short- and long-term plans for capital needs such as space, furniture, and/or equipment. Assists in applying to funding sources, researching funding alternatives, and organizing funding initiatives
  • Performs routine cash management duties such as receiving, recording and issuing receipts for payments, balance cash transactions, preparing and making bank deposits, reconciling bank statements, and maintaining and balancing petty cash accounts
  • Prints cheques for signing, compares cheques to source documents to ensure accuracy, distributes payments to vendors and/or staff as necessary
  • Performs or ensures completion of secretarial duties such as developing and maintaining the filing system in accordance with established guidelines, screening and prioritizing incoming materials, taking minutes, and filing documents such as invoices, cheque requisitions and bills.
  • Assists in the development and evaluation of program policies and standards and develops and implements work methods and procedures
  • Assists in the management of grants and/or contracts by reviewing for accuracy, ensuring payments are consistent with contract terms, tracking and reviewing the financial status of contracts to termination date, identifying and reporting occurrences of over- and under-funding, recommending reallocation of funds to meet financial commitments, and amending contracts as required
  • Performs payroll duties such as reconciling payroll deductions, balancing billing hours to payroll hours paid and verifying payroll information. Investigates and resolves discrepancies and follows up on problems
  • Answers general inquiries by telephone and in person, referring complex problems to supervisor
  • Orders and maintains office supplies as needed
  • Performs other related duties as required

Skills and Abilities:

  • Ability to communicate effectively, both verbally and in writing
  • Physical ability to carry out the duties for the position
  • Excellent ability to evaluate and monitor administrative systems and procedures, analyze and resolve problems
  • Excellent ability to multi-task, plan, prioritize, organize, work under pressure and meet deadlines
  • High attention to detail and accuracy
  • Ability to do mathematical and financial calculations
  • Knowledge and experience with accounting software and databases
  • Excellent computer skills with Office 365 and Sage 50
  • Excellent data-entry skills

 Qualifications & Requirements:

  • Certificate or diploma in accounting – including courses in finance, accounting and taxation
  • 3+ years of related experience
  • Solid knowledge of Microsoft Office suite applications, including Excel, Word and Outlook
  • Excellent time & priority management skills

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