Job Posting 75403

Administrative Assistant Manager Larwill Place
MPA Society
Vancouver & Lower Mainland
Vancouver
closes in 5 days (Fri, 24 Sep)
full time  •  $55,000 - $65,000

 

JOB POSTING

 

POSTING DATE:                        September 10, 2021

 

POSTING NUMBER:                 2021-78

 

POSITION:                                   Administrative Assistant Manager, Larwill Place

                                                        Regular Full-Time

 

UNION:                                        Excluded

 

PROGRAM:                                 Larwill Place, Modular Housing Program

 

WORK AREA:                             Vancouver, BC

 

HOURS OF WORK:                   Monday to Friday, 9:00 am – 5:00 pm

                                                        On call as operationally required

 

SALARY RANGE:                       $55,000 - $65,000 per annum

 

REPORTS TO:                             Director, Operations

 

SUPERVISES:                              Program Coordinators, Mental Health Workers, Personal Support Workers

 

POSTING CLOSING DATE:       September 26, 2021

 

START DATE:                              ASAP

 

 

All candidates subject to a Criminal Record Check.

Please see Job Description including required qualifications below.

 

 

 

MPA Society is an award-winning and accredited non-profit agency that has supported people living with mental illness for over 50 years. Created on the principle of self-empowerment, our programs promote the dignity and well-being of people with mental illness by inspiring hope and supporting their recovery. MPA Society operates over 30 social, recreational, advocacy and housing programs that support people in their own communities.

 

Larwill Place is a Modular Housing program located in Downtown Vancouver. The program consists of two buildings staffed 24 hours, seven days a week, and has a team of over 30 employees. The Assistant Manager supports the team through collaboration, leadership, administrative and people support. We offer a dynamic working environment, competitive wages and benefits, and an opportunity to grow professionally with the organization. 

 

 

JOB DESCRIPTION

 

TITLE:                    Assistant Manager, Larwill Place

REPORTS TO:     Manager, Larwill Place

SUPERVISES:      Program Coordinators, Mental Health Workers, and Personal Support Workers

 

ROLE SUMMARY

The Assistant Manager, Larwill Place is responsible for administrative duties of assigned program(s) and assists the Manager in daily operations of the program, performs hiring, dismissal, discipline, and performance evaluations of the staff team. In conjunction with the Manager and Director, the Assistant Manager also plays a key role in developing and implementing strategic plans, programs, policies and procedures for the division, and implementing performance measurements and quality improvement initiatives. The Assistant Manager replaces the Manager for absences such as vacation, illness and leaves. A key component of this role is proven ability and experience in collaborating and working alongside populations of various socio-economic backgrounds and knowledge of the mental health sector.

 

KEY ACCOUNTABILITIES

  • Manages staff by conducting interviews, hiring, assigning work, staff scheduling, providing feedback and evaluation, determining and providing required training and orientation, and maintaining timekeeping and attendance records. Resolves staffing issues and participates in the disciplinary process and grievance process in consultation with the Director and Human Resources.

 

  • Performs administrative and financial functions for designated program areas, including inventory management, managing budgets for program supplies, coordinating IT set-up for new staff and other IT related issues, submits payroll information, and maintaining accurate program documentation and electronic records.

 

  • Ensures the maintenance, cleanliness and safety of programs and residents by coordinating/scheduling maintenance and service contracts, coordinating emergency services as needed and tracking budgets and expenses.

 

  • Participates in Occupational Health and Safety initiatives to ensure staff and resident safety, monitors effectiveness of safety programs and provides recommendations for improvement.

 

  • Other related duties as assigned by Manager and/or Director.

 

 

 

QUALIFICATIONS

A level of education, training and experience equivalent to a Bachelor’s degree in a relevant behavioural science, plus 3 years recent experience in a mental health related agency and 2 years management or supervisory experience, or an equivalent combination of education, training, and experience.

Knowledge of psychosocial rehabilitation approaches and services, dual diagnosis issues, and community mental health and social service resources.

 

  • Experience working with mental health consumers.
  • Ability to provide leadership and supervision to staff.
  • Excellent communication and problem solving skills, the ability to exercise initiative and excellent judgment, including confidentiality pertaining to areas of agency operations.
  • Ability to define priorities and manage time effectively in dealing with multiple priorities.
  • Demonstrated ability to work effectively with a diverse group of individuals, including unionized staff and their representatives, mental health consumers, funders, community agencies, government, the general public, and management.
  • Ability to effectively advocate for individuals and groups, and to promote consumer empowerment.
  • Ability to work independently with minimal supervision.
  • Familiarity with Microsoft Office suite.
  • Current First Aid and CPR certification.

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