Job Posting 75476

Facility Administration Support
CommunityWise Resource Centre
Calgary area
223 12 Avenue SW
closed 10 days ago (Fri, 17 Sep)
canada summer jobs / summer students

CommunityWise is committed to inclusion and equity and strives to ensure that our Staff reflects the diversity of our Membership. We are committed to removing barriers to employment that are faced by equity-seeking groups and encourage (but do not require) members of these groups to self-identify as such in their applications. 


In accordance with our current Employment Equity Policy, and given the compositional needs of our Staff Collective, we strongly encourage individuals who self-identify as Black, racialized, or Indigenous (status or non-status First Nations, Metis, or Inuit) to apply for this position. 


Facility Administration Support Employment Opportunity

(35 hours/week for 8 weeks, funded through Canada Summer Jobs*) 

 *The Canada Summer Jobs program has been made more flexible by the federal government in 2021 due to COVID-19. This is why this position is able to take place during the fall. While applicants must meet certain program requirements, they do not need to be current students.



This position has access to $165 from a reimbursement Wellness Fund that can be spent at the employee’s discretion for health and wellness needs.


Location and Schedule:


Location: This position will work a combination of remotely (up to 50% of the time) and on-site at CommunityWise: 223 12 Avenue SW, Calgary. We are unable to cover re-location costs for this position. 


Application Deadline: Friday, September 17, 2021 at 11:59pm (the application process is detailed at the bottom of this posting)

Start Date: Monday, October 4, 2021

End Date: Friday, November 26, 2021


Physical Work Environment:

  • COVID-19 safety protocols will be in place for any on-site work
  • Only the main floor of the CommunityWise building is wheelchair accessible; suitable accommodations, including modifications to the job duties, will be made wherever possible.
  • This position will require computer work, which can potentially stress muscles and eyes
  • The physical on-site work environment meets safety standards
  • A building and office orientation will be provided
  • An on-site workspace and laptop will be provided (the laptop can also be used for remote work)


Working primarily with the Operations Coordinator, the Facility Administration Support position will contribute to improving facility documentation and facility management processes as a key component of setting up CommunityWise for long-term planning and success. This is a critical step in CommunityWise’s strategic priority work to honour the Old Y Building and improve and maintain its presence for its members.


Primary Duties and Responsibilities:


Administration (60% of role)

  • Gather, compile, and validate facility data
    • systems infrastructure and lifecycle information (e.g. label and code equipment; update operations manual; document capital lifecycle schedule)
    • space mapping (e.g. measure, label, and code offices and common areas)
  • Create and update facilities documents (e.g. pertaining to work orders; inspections)


Facility Management (25% of role)

  • Perform select in-house inspections and monitoring (e.g. OHS, fire, boiler, lights, keys, building supplies)


Organizational Development (5% of role)

  • Support Building Committee with equitable procurement policy development


Team Participation (10% of role)

  • Meet with Operations Coordinator weekly at minimum
  • Attend weekly Staff meetings as needed
  • Attend Board and Building Committee meetings as needed


Minimum Qualifications:

  • Previous paid or unpaid administrative experience 
  • Basic measurement and computational skills
  • Excellent communication, interpersonal, and organizational skills
  • Proficient with Microsoft Office, Gmail, Google Drive, Dropbox, and Zoom
  • Willingness to engage in independent work (both in-person and online)
  • Comfortable working in both self-directed and team environments
  • Ability to prioritize workload and the flexibility to manage multiple tasks as required
  • Willingness to work within and learn about anti-racist and intersectional frameworks and actively engage in ongoing learning about these frameworks



  • Some post-secondary training in facilities management or property management
  • Previous paid or unpaid experience in a facility-related role (e.g. serving on a community or condo association board; performing upkeep and maintenance duties)
  • Interest in community-oriented space, placemaking, and/or heritage buildings
  • Familiarity with facility or asset management software


Canada Summer Jobs Requirements:

As this position is funded through the Canada Summer Jobs program, all applicants must meet the following program requirements:


  • Be between 15 and 30 years of age (inclusive) at the start of employment
  • Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*, and
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work according to relevant provincial/territorial legislation and regulations 

*International students are not eligible.


Organizational Overview:

CommunityWise is a nonprofit centre that, for 42 years, has existed to support and strengthen diverse grassroots groups and nonprofit organizations through our central location in the historic Old YWCA Building which we have operated and stewarded since 1979. We provide affordable and inclusive office and community space, administrative infrastructure (shared internet, mailboxes, office equipment), and collaborative capacity-building supports to 60 member organizations whose work spans a diverse spectrum of social, environmental, and cultural issues. We also engage in an array of community and nonprofit sector development work with a current focus on anti-racism and equity. We are located on Treaty 7 territory, home of the Kainai, Piikani, Siksika, Tsuut’ina, Îyâxe Nakoda and Métis Nation of Alberta, Region 3.



To be a nonprofit hub, providing inclusive and affordable space and community development programs to support and strengthen diverse grassroots and nonprofit members.



A community cultivated by and for everyone.



  • Mutuality: We cultivate relationships, connection and collaboration because of their shared benefits and because together we can withstand individual and shared challenges.
  • Inclusion: We respect and elevate diverse voices, practices and cultures, individual uniqueness and collective wisdom.
  • Accountability: We are responsible to our shared space, to each other, to the larger community, and to the planet. 
  • Trust: We have confidence in the knowledge, experience, and ability of our members and partners, and actively work to keep their trust in us. 
  • Equity: We recognize and redress historical and current-day inequities experienced by certain equity-seeking groups and strive for their barrier-free participation. 


Anti-Racist Organizational Change (AROC)

Since 2016, CommunityWise has used the principles of anti-racism to become a more equitable organization. Multiple evaluation activities have demonstrated that AROC has resulted in positive outcomes for both CommunityWise and our Members. The broader nonprofit sector has also been impacted through the dissemination of print and audio resources and through participating in anti-racism trainings provided by CommunityWise. In 2018, AROC was recognized by a Canadian Race Relations Foundation Award of Excellence (Community category) for excellence and innovation in combating racism. AROC continues to be the grounding framework for CommunityWise as we implement our 2020-2023 Strategic Plan. You can learn more about it at


Discrimination on grounds set out in the Alberta Human Rights Act will not be tolerated at CommunityWise. If you wish to file a complaint about discrimination within this job competition, you may do so to the CommunityWise Board of Directors at . You may also file a complaint with the Alberta Human Rights Commission.

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