Job Posting 75484

Administrative Assistant
Canadian Academy of Audiology
Central Manitoba
closes in 4 days (Thu, 30 Sep)
part time - term / contract  •  $3,300 per month for 25 hours per week


Administrative Manager

The Canadian Academy of Audiology



The Canadian Academy of Audiology (CAA) is a federally incorporated not for profit association serving and representing Audiologists across Canada. CAA focuses on education, scientific research, advocacy and supporting the roles of Audiologists as primary hearing health professionals.  CAA is dedicated to ensuring high quality, ethical Audiology practice and educating the public on hearing health and vestibular matters and services.  Website


Role description:

You are the highly professional individual who is the first contact representing CAA. As the Administrative Manager, you will provide office management, business and support functions for the Officers, Board of Directors, Executive Director and members.  You will be operating in a lean, member-driven environment.



  • Candidates must have 3 to 5 years experience in a comparable, administrative position in a not-for-profit association position. Preference will be given to candidates in the health care industry
  • Degree or Diploma in administration or relevant studies
  • Sales and /or marketing experience
  • Experience at working independently and in a team-oriented environment is essential.


Environment and hours:

You will work from your home office, presenting a quiet, professional audio environment to receive calls and participate in video and teleconference meetings.  The contract is $3300 per month for an average of 25 hours/week in normal business hours.  Weekday evening video or teleconference meetings will be required 1 to 2 times per month.  Full time attendance is needed during the week of the annual conference, requiring travel across Canada. Candidates in the GTA are preferred.


Support the Executive Director

  • Provide administrative support
  • Research and analyze data to support business and planning activities
  • Assist with project management and coordinate administrative projects
  • Provide front line telephone services, email and mail communication for the association
  • Research answers to public, professional and media queries


Support the Board of Directors, its committees and members

  • Manage administration of Executive and Board meetings
  • Support the AGM, Board Planning Day, membership communication and annual reporting
  • Support assigned volunteer committee projects
  • Assist with automated membership registration


Support operations and business functions of the organization

  • Manage accounts receivables and invoicing functions
  • Liaise with accountant and ED for financial activities
  • Manage the main office and legal record keeping
  • Manage project plan updates, tracking and reports


Conference, digital journal, website, social media, eblasts, communications

  • Annual conference management: support the contracted conference management team, ED and conference committee
  • Engage in sales of career ads for the website and sales of ads for the online journal, published a minimum of 6 times per year
  • Draft and distribute social media posts, newsletters, member messages and other communication. Post information and materials on the website


Required skills

  • Microsoft office suite: Word, Excel, PPT, Outlook
  • Excellent written and telephone skills for business and public facing communication
  • Basic bookkeeping, invoicing, accounts receivables management, interfacing with an accountant
  • Project management skills and ability to manage timelines


Preferred skills:

  • Liaising with a web development and e-commerce design team
  • Basic Word Press for posting to the existing website
  • Mailchimp for newsletters and member communication
  • Conversational French is an asset


Personal Characteristics

  • Disciplined, self-directed, professional with a positive demeanor
  • Excellent attention to detail and accuracy, and creative problem solving
  • Able to effectively prioritize and execute tasks in at demanding environment


Qualified individuals should apply in confidence before October 1, 2021 with résumé and cover letter addressing CAA’s requirements, only to Reg Watts at:


Only those invited for interviews will receive replies.   

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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