Job Posting 75961

Payroll Administrator
Vancouver & Lower Mainland
Vancouver, BC
closed 6 days ago (Mon, 18 Oct)
full time

Division: Finance

Program: Finance

Number of Positions: 1

About the Position:

The Payroll Administrator is responsible for compiling payroll and benefit (“payroll”) information, preparing the bi-weekly payroll, processing payroll information, completing and submitting payroll reports; maintaining payroll records.

Reports to: Finance Manager

Key Duties & Responsibilities:

  • Operates computerized payroll systems and software 
  • Processes payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions 
  • Balances the payroll accounts by resolving payroll discrepancies 
  • Calculates and maintains records for all salary placements and increments 
  • Calculates, prepares, reconciles payroll for payroll remittances 
  • Reconciles payroll deductions to general ledger accounts 
  • Determines benefit eligibility for employees 
  • Enters, maintains, and updates employee benefits information online for Benefit Carriers 
  • Prepares and/or assists in preparation of monthly and annual reports from payroll data for unions, pensions, and various government departments  
  • Answers payroll/benefit related inquiries from employees, supervisors and external agencies  
  • Ensures compliance with federal and provincial regulations and guidelines 
  • Maintains payroll operations by following policies and procedures 
  • Reports changes when needed 
  • Keeps abreast of any changes in legislations that impact payroll administration  
  • Reviews and reconciles annual payroll accounts in preparation for the annual audit 
  • Liaises with auditors as required 
  • Assists the Finance team in reconciling all payroll accounts including remittance accounts and the payroll register as required 
  • Assists and performs back up duties for other finance staff including general ledger entries 
  • Prepares monthly reports to program managers to assist in tracking and analyzing expenses 
  • Prepares ad-hoc and analytical reports and summaries as required 
  • Performs other related duties assigned by the Finance Manager 

Qualifications & Experience:

  • Bachelor’s degree in Accounting or Finance or Business 
  • Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association 
  • Minimum of 3 years’ payroll and benefits administration experience 
  • Experience working in non-profit sector is an asset 
  • Knowledge of unionized payroll   
  • Knowledge of Comvida and Payworks systems is an asset 
  • Knowledge of applicable Federal and Provincial privacy legislation 

Job Skills & Abilities:

  • Excellent verbal, and written communication skills 
  • Excellent interpersonal and relationship-building skills 
  • Excellent customer service skills 
  • Excellent time management, organization and coordination skills 
  • Excellent numerical and data analytical skills 
  • Excellent process improvement and problem resolution skills 
  • Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS office programs 
  • Ability to work with detailed information with accuracy 
  • Ability to aggregate and analyze information and data for effective problem solving 
  • Ability to plan, organize, and manage workloads 
  • Ability to hold and handle sensitive and private information in confidence 
  • Ability to work independently and as a part of a team 

Other Requirements:

  • Criminal Record Check Required 
  • Ability to work evenings and weekends as required 

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