Job Posting 76149

Administrative Assistant
Vancouver & Lower Mainland
Richmond, BC
closes in 8 days (Mon, 1 Nov)
full time

Division: Housing

Program: S.U.C.C.E.S.S. Pender Residence

Number of Positions: 1

About the Position:

The Administrative Assistant provides a range of clerical and office-related support duties to the facility. The Administrative Assistant is also responsible for the preparation of correspondences, reports, documentation, and files relating to the operation of the facility. 

Reports to: Resident Care Manager 

Key Duties & Responsibilities:

  • Provides clerical assistance to the facility’s needs including word processing, data input, typing support, drafting correspondences, taking minutes, scheduling appointments, and preparing internal memoranda 
  • Maintains the office functions of the facility 
  • Receives, screens, and prioritizes incoming correspondences
  • Keeps, maintains, archives, and stores client/program information with appropriate privacy and confidential procedures
  • Responds to incoming inquiries and questions per established policies and protocols
  • Produces reports from internal databases as needed
  • Maintains documentation such as logbooks, reports, statistics, and records on the facility
  • Helps with the tracking and documentation of finances of the facility under the guidance of the Resident Care Manager 
  • Other related duties as required by the Resident Care Manager 

Qualifications & Experience:

  • Graduation of grade 12
  • Minimum of3 years recent related experience and/or training 
  • Experience with a multicultural clientele 
  • Certificates in CPR and/or First Aid is an asset

 Job Skills & Abilities:

  • Ability to carry out the duties of the position
  • Ability to work independently and as a part of a team
  • Ability to communicate in Chinese (any dialects) is considered an asset 
  • Excellent verbal and oral communication skills
  • Excellent interpersonal skills
  • Excellent time management, organization and coordination skills
  • Excellent technical skills in MS Office and web-based applications

 Other Requirements:

  • Criminal Record Check(Vulnerable Sector) Required 
  • Able to work weekdays or weekends as required

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