Job Posting 76180

Coordinator- Payroll
Community Living Hamilton
Hamilton area
closed yesterday (Sun, 24 Oct)
full time

Coordinator- Payroll

Community Living Hamilton (CLH), a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community. We have openings for the role of a Regular Full-Time Coordinator- Payroll to work with our Finance and People Resources teams.

ORGANIZATION PROFILE – CLH is the region’s largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.

This is an exciting time to join Community Living Hamilton. We have redefined our Mission, Vision, and new Values and are in the process of establishing a new strategic plan for the next three to five years. As an accredited organization, we offer widely recognized expertise and serve more than 1,600 people with special needs every year – from children to aging seniors. We offer community participation programs, residential services, respite services, employment supports, and services designed for children.



  • Data input of timesheets, pay adjustments, and timesheet verification
  • Process new hires, transfers, terminations, retirements, rate and benefit changes
  • Maintenance of employee payroll files; Sick and Vacation time balances
  • Timely posting of pay to the general ledger and transfer of funds
  • Preparation and submission of Record of Employment (ROE’s)
  • Preparation and submission of WSIA Form 7 and other employer reports
  • Processing of manual and special payments
  • Ensure accurate calculation and payment of supplements, retroactive and vacation pays
  • Reconciliation of payroll related accounts
  • Investigation, analysis and year end reporting of employee pension contributions
  • Preparation, reconciliation and timely remittance of payroll deductions
  • Reconciliation of pay registers and bank transfers
  • Responsible for ensuring timely investigation and resolution of all payroll inquiries
  • Preparation, reconciliation and distribution of T4 slips
  • Administration of pay garnishments
  • Addressing employee questions and concerns about payments
  • Telephone/ E-mail/Voice-mail communication and correspondence as requested
  • Demonstrated proficiency in Accounting, Microsoft Excel, Word and Outlook
  • Experience with ComVida Payroll and HRIS or other Payroll and Human Resource Information Systems an asset
  • Understanding of Management Information System (MIS) Guidelines an asset
  • Administrative tasks as needed


  • 3+ years of proven experience as a Payroll Coordinator or similar role, preferably in a 300+ headcount organization
  • Post-Secondary Diploma/Degree in Payroll, Accounting, Finance, Bookkeeping or a related field
  • Certified Canadian Payroll Practitioner (PCP) strongly preferred
  • Group Pension and Group Benefits administration experience strongly preferred
  • Previous experience in a unionized setting preferred
  • Experience with ComVida or a comparable HRIS/Payroll system, with the ability to learn new systems and act as the subject matter expert for such systems
  • Understanding of Management Information System (MIS) Guidelines an asset
  • Intermediate Microsoft Excel skills
  • Able to communicate and partner effectively with co-workers in various departments
  • Sound understanding and effective approach to customer service
  • Process-oriented, and able to adhere to policy or refer exceptions to senior management
  • Working knowledge of Microsoft Office suite: Outlook, MS Office (Excel, Word, PowerPoint, etc.).  
  • Exceptional organizational, interpersonal and communication skills, both written and verbal
  • Experience in the developmental services or related sector strongly preferred
  • French language fluency, or other language fluency preferred

If this describes you and you are interested, please submit your expression of interest, including a covering letter and résumé to:

Human Resources Department

Community Living Hamilton

Fax: 905-528-5156

Posting closes October 24, 2021 at midnight

Or until the position is filled

Community Living Hamilton welcomes applications from candidates with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To learn more about us, visit:

Please Note: is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.

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